Administrative Assistants

Job Summary Provides complex administrative support to a busy Pediatric Surgery practice with 14 surgeons practicing at 3 locations. Provides administrative support to a group of surgeons within the division and oversight and management of the surgeons’ administrative and academic activities. This position will also be responsible for the management and creation of the division’s call schedule for all of surgeons’ and other providers that rotate in our division for call and clinical assignments/duties. Attention to detail and excellent organizational skills are critical to this position. This position is eligible for a hybrid schedule (telecommuting & in-office) after successful completion of probationary period. Responsibilities Management and creation of the division’s call schedule for all surgeons and other providers that rotate in the division for call and clinical assignments/duties. Assistance with physician recruitment, faculty appointments, credentialing and the Retention, Promotion and Tenure process. Types and proofs of correspondence, memoranda, reports and related materials. General office support: answering phones, responding to calls, filing, copying, and ordering office supplies. Administrative responsibilities for assisting, maintaining and monitoring accuracy of the Division’s operating and capital budgets. Preparation of the Divisional budget. Management of accounts payable including preparation of travel reimbursement forms, credit card purchasing, processing invoices through ePR and Ushop, and reconciliation of monthly management reports. Problem‑solving: planning and expediting workflow while ensuring smooth office operation under frequent interruptions and changing priorities. Independent initiation and follow‑through of departmental programs with coordination with faculty members and other contacts on a regular basis. Ensuring fiscal and academic records are accurate and comply with university and federal regulations, and meeting crucial deadlines for national organizations. Minimum Qualifications EQUIVALENCY STATEMENT : 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience). Administrative Assistants, II: Requires at least 1 year of related experience. Administrative Assistants, III: Requires 3+ years of related experience. Administrative Assistants, IV: Requires 5+ years of related experience. Benefits The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires may elect to enroll in URS if they make the election before they become eligible for retirement. This position may require a criminal background check and/or drug screen. Equal Opportunity Statement Consistent with state and federal law, the University of Utah does not discriminate based on race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. Reasonable accommodations for individuals with disabilities will be provided. Veterans’ preference is extended to qualified applicants upon request, consistent with University policy and Utah state law. Required Documents Resume Optional Documents Cover Letter #J-18808-Ljbffr