Administrative Assistant

Administrative Assistant

Location: Salt Lake - UT

Employment type: Contract

Function:

The incumbent performs all secretarial and administrative assistant duties for the International Sales Division. This activity is crucial to support an approximate 3 million annual sales activity including typing, sending and receiving all Telex/Fax communications, keeping appointments, handling telephone calls, making travel arrangements, maintains filing system and in supervisors absence handles all communications with foreign subsidiaries, customers and distributors and assures that all information is forwarded in a proper and most efficient manner. Due to the size of the Division, the incumbent will be required to perform under diverse demanding conditions requiring sound judgment, the ability to set priorities and maintain composure while responding to various international customer needs. The incumbent is required to, work alone and/or without direct supervision approximately 60% of the time. Other duties include handling non-technical requests for information, typing quotations, processing of purchase orders and purchase orders to outside vendors, invoices, shipping and documents. This person will handle applications for export licenses and all other related forms and correspondence typically processed by an export department. Another aspect of responsibility is making arrangement of hotel, car, arranging appointments and other special requirements for visiting overseas managers and/or personnel of Moog subsidiaries. One of the unusual aspects of this job is the vast communication with people from nearly every part of the world. This takes place in the form of letters, telexes/faxes or phone communication and very often in the form of personal contact where the incumbent will be required to receive foreign visitors to our company. This demands exceptional poise, tact and a sensitivity to foreign cultures.