Administrative Assistant - Part Time

Job TitleEssential FunctionsOpening new matters in the file card systemDownload and distribute client correspondence to team/docketing dailyProcess incoming emails (daily) for the Epson Inbox and:Distribute client correspondence to team and iManageUpdate Epson shared chartSend weekly email to Shane to assign incoming office actions for the weekChart/track due dates, instruction dates, and completion datesUpload/report application materials for newly filed US patent applicationsFile IDS' per client requestUpload/report IDS' once filedPrepare reporting letters and response templates for patent office action responsesPrepare/request BIMS/invoices for application and IDS filingsAdministrative tasks and other projects as neededWill work in conjunction with the Supervisor on special projectsKnowledge, Skills & Abilities RequiredIntermediate computer knowledge (Microsoft Word and Excel)Strong attention to detailAbility to work independentlyAbility to follow directions from other team membersAbility to professionally and effectively communicate both orally and in writingPhysical FactorsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; and talk or hear. The employee frequently is required to reach with hands and arms. The employee is occasionally required to stand; walk; climb or balance; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to ten pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception, and ability to adjust focus.Education and Experience RequirementsIntermediate working knowledge of Microsoft Office applications.Excellent oral and written communication skills.Excellent time management skills.DisclaimerThis job description is not designed to cover or contain every detail of activities, duties or responsibilities that are required of the employee.