Data Entry Specialist

Job Description

Job Description

Job Title: Data Entry Specialist
Organization: ANIZ Inc.
Reports To: Director of Research and Evaluation

Position Summary

ANIZ Inc. is seeking a detail-oriented and dependable Data Entry Specialist to support data management and reporting across all grant-funded programs, including Ryan White Part A, SAMHSA APP, SAMHSA ARMI, Fulton County, and Cobb County initiatives. This is an entry-level position designed for individuals interested in public health, healthcare administration, or data management. The Data Entry Specialist plays a critical role in ensuring accurate, timely, and complete data entry and documentation that supports program compliance, reporting, and quality improvement efforts.

The ideal candidate is organized, tech-savvy, and committed to accuracy when handling sensitive client information. Prior administrative or data entry experience is required.

Key Responsibilities

• Enter client demographic, service, and encounter data into designated program systems (including E2Fulton for Ryan White Part A and other assigned platforms for SAMHSA and county-funded programs) in accordance with required timelines. 
• Review data entries for completeness, accuracy, and consistency; correct minor errors and escalate discrepancies as needed. 
• Scan, upload, and organize client intake forms, consent documents, and service logs into appropriate electronic and physical filing systems. 
• Monitor records for missing or incomplete documentation (e.g., unsigned forms or incomplete fields) and follow up with staff to ensure completion. 
• Update client records as services are provided, modified, or closed. 
• Generate basic, pre-built reports (e.g., monthly service counts) as requested by supervisors. 
• Assist with data quality activities such as identifying duplicate records or outdated information. 
• Support quarterly and annual reporting processes through data entry, formatting, and verification of reported figures. 
• Maintain organized electronic and paper filing systems for all programs, including tracking logs for completed and pending documentation. 
• Ensure compliance with HIPAA regulations and all program-specific confidentiality and data security standards. 
• Communicate with program staff regarding missing information, data deadlines, and documentation requirements. 
• Provide general administrative and data support as assigned by leadership. 

Qualifications

• Bachelor’s degree in Public Health, Healthcare Administration, Information Systems, or related field required; or equivalent combination of education and relevant experience. 
• Prior administrative, data entry, or records management experience required. 
• Proficiency in Microsoft Excel, Word, and basic data systems. 
• Strong attention to detail and commitment to data accuracy. 
• Ability to learn and navigate multiple data systems with training. 
• Strong organizational skills and ability to manage multiple tasks and deadlines. 
• Ability to handle confidential and sensitive information with professionalism and integrity. 

Core Competencies

• Attention to detail and data accuracy 
• Organization and time management 
• Confidentiality and compliance awareness 
• Communication and follow-through 
• Adaptability and willingness to learn 
• Team collaboration 

Work Environment

This position operates in an office-based, team-oriented environment with regular interaction across program staff and leadership. The Data Entry Specialist supports multiple grant-funded programs and plays a key role in maintaining data integrity, compliance, and reporting accuracy across the organization.