Administrative Support Associate I

Administrative Support Associate I

Job Title - Administrative Support Associate I

Working Title - Purchasing Coordinator

Department Name - PLANT AND SOIL SCIENCES

Work Location - Lexington, KY

Grade Level - 41

Salary Range - $16.15-25.81/hour

Type of Position - Staff

Position Time Status - Full-Time

Required Education - AA

Required Related Experience - 3 yrs

Required License/Registration/Certification - None

Physical Requirements - Sitting and/or standing for long periods of time. Performing repetitive motion tasks.

Shift - Typically Days: Monday – Friday 8:00am – 5:00pm (40 hours/week)

Job Summary - The Martin-Gatton College of Agriculture, Food and Environment, Department of Plant and Soil Sciences, is seeking a Purchasing Coordinator to join our team. This position provides essential administrative and financial support and plays an important role in helping ensure the department's day-to-day business operations run smoothly and efficiently. Key responsibilities include supporting purchasing and procurement activities by preparing SRMe-catalog orders for office and laboratory supplies, computers, and technical equipment, as well as preparing and tracking departmental purchase orders and PRD payments. Process and maintain purchasing documentation, including goods confirmations and supporting documentation, ensuring transactions comply with University requirements and standards. Manage departmental deposits by processing cash and check deposits and transmittals in accordance with University policies and procedures, maintaining accurate records, and communicating deposit information with faculty and staff. Provide general administrative and financial support to the department, maintaining confidentiality and demonstrating accuracy, professionalism, and excellent customer service in all activities. Other duties may be assigned as needed. The ideal candidate will be organized, detail-oriented, dependable, and committed to providing excellent customer service. This position offers an opportunity to contribute to the successful operation of a dynamic academic department while supporting faculty, staff, and the broader mission of Martin-GattonCAFE.

Skills / Knowledge / Abilities - Attention to Detail. Experience managing procards or company credit cards. Knowledge of University policies and procedures. Ability to multi-task.

Does this position have supervisory responsibilities? - No

Preferred Education/Experience - BS/BA 4 years

Deadline to Apply - 10/12/2026

Our University Community - We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors, the University of Kentucky is a Tobacco & Drug Free campus. The University follows both the federal and state Constitutions as well as all applicable federal and state laws on nondiscrimination. The University provides equal opportunities for qualified persons in all aspects of institutional operations and does not discriminate on the basis of race, color, national origin, ethnic origin, religion, creed, age, physical or mental disability, veteran status, uniformed service, political belief, sex, sexual orientation, gender identity, gender expression, pregnancy, marital status, genetic information or social or economic status. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Required fields are indicated with an asterisk (*).

1. * How many years of experience do you have collaborating with faculty and staff (e.g., committees, training, programs)?

• None
• More than 0, up through 1 year
• More than 1 year, up through 3 years
• More than 3 years, up through 5 years
• More than 5 years

• * Please choose the option that best represents your number of years of paid, full-time employment experience in purchasing, administrative, clerical work?

• None
• More than 0, up through 1 year
• More than 1 year, up through 3 years
• More than 3 years, up through 5 years
• More than 5 years

• * Please choose the answer that best describes your years of paid, full-time employment experience in cash handling and pro-card management.

• None
• More than 0, up through 1 year
• More than 1 year, up through 2 years
• More than 2 years, up through 3 years
• More than 3 years

Required Documents

1. Resume
2. Cover Letter

Optional Documents