Correction Records Management Officer BORM

• Requires considerable knowledge in records management in order to manage system for records retention and disposal

• Prepare files and documents for scanning

• Pull and scan inmate master records in response to public inquiries and requests from DRC/DPCS staff

• Index documents stored on document imaging software (Onbase)

• Prepares correspondence and records in response to public record requests

• Prepare exemplification documents and certificate of inmate status

• Operate microfilm equipment (e.g., paper converter, viewer, photocopier)

• Operate scanning equipment

• Inspects final product to assess quality, refills and replaces supplies in machines and clean adjust and performs routine maintenance on equipment

• Responsible for working with service representatives on repairs of equipment

• Verifies and researches inmate incarceration information on computers daily including use of RWARE, INTRA to locate and track file locations

• May function as lead worker over clerical employees involved in records maintenance activities

• Trains staff on procedures for maintenance and storage of records

• Establishes due dates in responding to requests

• Assist staff in resolving problems regarding equipment

• Assists staff in responding to telephone calls, faxes and in-person inquiries from employees regarding printing, OnBase, or microfilm requests

• Handles ingoing and outgoing mail

• Explains procedures and answers questions

• Inventories, orders, supplies and stocks shelves

Performs other general clerical duties as assigned/directed by supervisor or designee.

At the State of Ohio, we take care of the team that cares for Ohioans. We provide a variety of quality, competitive benefits to eligible full-time and part-time employees*. For a list of all the State of Ohio Benefits, visit our Total Rewards website ! Our benefits package includes:

• Medical Coverage
• Free Dental, Vision and Basic Life Insurance premiums after completion of eligibility period
• Paid time off, including vacation, personal, sick leave and 11 paid holidays per year
• Childbirth, Adoption, and Foster Care leave
• Education and Development Opportunities (Employee Development Funds, Public Service Loan Forgiveness, and more)
• Public Retirement Systems ( such as OPERS, STRS, SERS, and HPRS ) & Optional Deferred Compensation ( Ohio Deferred Compensation )

*Benefits eligibility is dependent on a number of factors. The Agency Contact listed above will be able to provide specific benefits information for this position.

Qualifications

Formal education in English & arithmetic that includes reading & writing common vocabulary & fractions, decimals & percentages; 1 course or 3 mos. exp. in records management; 1 course or 3 mos. exp. in public relations or business communications with emphasis on writing letters & oral communication.

-Or equivalent of Minimum Class Qualifications for Employment noted above.

Job Skills: Records Management