Administrative Assistant Jobs

Administrative AssistantLocation: Indianapolis, INJob ID: #72700 Pay Range: $30-35Performs routine administrative duties: placing, receiving and routing telephone calls; receiving and directing visitors, typing, filing, faxing, handling incoming and outgoing mail, ordering and maintaining supplies, and providing backup coverage to other administrative desks.Key Responsibilities:Be a positive ambassador of the company to visitors and the public in a professional manner, in keeping with the company values, ethics and brand imagesGreet customers, partners and vendors in a positive, professional manner and direct them to the appropriate meeting locationsProfessionally answer the main site telephone line(s) and direct the callers to the appropriate staff, transfer the caller to a staff member's voice mailbox when the associate is unavailable or take and retrieve messages for various personnelCoordinate with the landlord and building security for miscellaneous communications and daily operationsCoordinate/communicate with Facility Management team to resolve maintenance concernsManage the ordering and receiving of office supplies that have been pre-determined as "common" office supplies (printer paper, dry erase supplies, coffee, break room supplies etc)Coordinate the validation of visitor and customer parking passesCoordinate and manage the assignment and delegation of employee parking passes and when required, be a primary point of contact between the company and contracted parking garage managementCoordinate and manage the assignment and delegation of employee security keycard badges for accessCoordinate the pick-up and delivery of mail services by contracted entities including inter-office mail (West Morris St mail room) and express mail services (FedEx, UPS, etc.)Communicate to local personnel on pertinent local, landlord, and building information that may affect employees commute and working environmentCoordinate tours, supplier meetings, internal meetings and presentation materialManage employee distribution listsManage office moral activities, including supporting social events, office signage, champ award process management, office supply orders, coffee and interfacing with facilities for small budgeted office improvement programs; Working with Employee Engagement teams to facilitate events; Helps develop presentations for various events for the department and executive leadership; Assist Site Lead with scheduling - Executive visits to the Indianapolis Engineering, 1on1 with staff, Connect Meetings, Workshops, Employee EventsMaintain and upgrade conference roomsKnowledge of Microsoft Office 365 and telephone with a minimum of 2 years receptionist/customer service experienceRequires excellent interpersonal and communication skillsHigh attention to detailAbility to maintain high standards despite pressing deadlinesAbility to proactively solve problems quickly and efficientlyAbility to know when and how to escalate problems/issues and obtain necessary assistanceStrong knowledge of general business and corporate culturesAbility to handle highly sensitive, confidential and non-routine informationSelf-starter with excellent anticipation skills; problem solving; follow upDemonstrated dependability and sense of urgency about getting resultsDemonstrates high degree of integrity and confidentialityStrong organizational skillBenefits provided: 401K, medical, dental, and vision, sick time as applicable to state lawButler America Aerospace, LLC. is an equal opportunity employer. Butler evaluates applicants without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information and other legally protected characteristics.Butler America Aerospace, LLC. is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please contact the Human Resources Department at View email address on click.appcast.io.