Administrative Clerk

Position Overview

Please note the start date for this position would be on or after September 14, 2026. This position is located in the Clerk and Recorder's Election Office and is responsible for processing voter registration, coordinating election processes, and verifying petitions. These duties include processing daily registration applications to ensure accuracy and completeness; identifying missing information and notifying provisionally registered voters; assisting voters who register in-person; scanning voter registration application card; printing batches of voter confirmation cards and mailing to voters; ensuring that all voter registration application cards are processed within the 30-day close of registration before each election; preparing and distributing mail ballot packets; processing petitions for candidates running for office and individuals circulating issues to be placed on future ballots; receiving and filing documents including Oaths of Office, Nominating Petitions for Office, and other various candidate forms. The position reports to the Election Supervisor and does not supervise staff. This position is flexible with a schedule that can be full time or part time.

Qualifications

This work requires knowledge of federal, state and county election laws, rules, and procedures; reading maps; local geography and corresponding voting precincts; records management; research methods; excellent customer service techniques; skill in the use of various computer software and systems including Word, Excel and Microsoft Outlook; accurate data entry; ability to communicate effectively both verbally and in writing; must be able to maintain the integrity of sensitive and highly confidential information; exercise courtesy and tact in receiving the public, and in giving and obtaining information in person and over the phone; be detail oriented and a self-starter; have the ability to be flexible and adapt to change and be able to work in a fast paced office during election cycles.

Education & Experience

The required knowledge, skills, and abilities are typically acquired through a combination of education and experience equivalent to graduation from high school plus one (1) year job-related work experience. The job is learned with on-the-job training.

Supplemental Information

To apply, please be prepared to attach the following required documents listed below when you submit your application:

• Cover Letter
• Resume
• 3 References

Licenses and Certifications: Applicants for this position must possess a valid driver's license, provide own transportation to conduct out of office job duties (mileage reimbursement provided under the County policy), and to be insurable under the County's liability policies. As a condition of hire, the final candidate will be required to successfully pass a background screening. Gallatin County is an equal opportunity employer. All applicants will be considered for employment on the basis of merit and qualifications without regard to race, creed, religion, color, or national origin or because of age, physical or mental disability, marital status, or sex when the reasonable demands of the position do not require an age, physical or mental disability, marital status, or sex distinction.

Benefits

Health Benefits: Individual health benefits premium is paid at 100% for full-time employees and pro-rated based on hours worked for part-time employees. Includes limited vision and dental coverage (Dental is provided by MetLife and includes a dental buy-up option). Dependent health benefits premium is offered at very low costs. Coverage is effective the 1st of the month following 30 days of employment. Talkspace: In-Network behavioral health support through virtual counseling & psychiatry. Optional Supplemental Coverage is offered through Mutual of Omaha including Voluntary Accident Policy, Voluntary Critical Illness Policy and Voluntary Life Insurance Policy (also available for dependents). FREE unlimited access and care to PMR Clinic East. This is a private Clinic and is available to all employees and family members who are enrolled in our health benefits.

Flexible Spending Accounts: Optional pre-tax, out-of-pocket medical expenses & day care expenses

County Paid Life Insurance: $50,000 Group Life Insurance Policy (eligible employees only) (age reductions apply)

County Paid Long Term Disability Insurance: Eligible employees only, benefit duration shortens once a specific age is reached

Retirement: County employees are covered by the Public Employee's Retirement System (PERS). County Deputies and Detention Officers are covered by the Sheriff's Retirement System (SRS). An optional supplemental 457 deferred compensation plan/ROTH is available through Empower and Nationwide

Paid Parental Leave: Eligible employees are offered a maximum of six weeks (240 hours) of paid parental leave for the bonding and care of a newborn child or adoption of a child

Sick and Vacation Leave: Employees accrue 12 sick days and 3 weeks of vacation per year, depending on years of service. (Hours are pro-rated for part-time employees) Leave starts accruing on an employee's date of hire and can be used as soon as time is in the books.

Holidays: The County observes 11 legal holidays in even numbered years (Federal Election Day) and 10 legal holidays in odd numbered years. A Floating Holiday is available to eligible employees after six months.

Health Club Memberships: Discounted rates are offered at participating clubs with payroll deduction.

Employee Assistance Program: Offers a confidential counseling hotline and up to six sessions with a Licensed Professional Counselor at no cost to the employee. This program is also available to dependents.

Worldwide Travel Emergency Program and Will & Legal Preparation Services: Limited 24/7 services anywhere in the world Will and limited legal service

Tuition Assistance: The County offers partial reimbursement of qualifying tuition expenses

Bilingual Pay: Gallatin County allows for bilingual pay to employees that provide translation services to County departments and offices. The bilingual pay allows for extra compensation to employees that provide this service.