Medical Affairs Specialist

Medical Affairs Specialist Job Type/Hours perWeek Full-time/40 Hours per Week Salary Commensurate with Experience Hiring Department University Physician Assoc Adm Location UT Tyler Health Science Center Job Summary The Medical Affairs Specialist provides professional administrativesupport of a complex and confidential nature for the DepartmentChair and other assigned faculty. This position plays a vital rolein ensuring the efficiency and effectiveness of departmentaloperations by supporting a diverse group of physicians andproviders, while using initiative and judgment to relieve them ofroutine administrative duties. Serves as the department liaison,facilitating communication and collaboration with otherdepartments, students, residents, interns, and the public. Thisrole involves managing numerous physicians and overseeing a varietyof administrative responsibilities, such as credentialing andcoordinating business travel. Major Responsibilities/Duties/Critical Tasks Provide administrative support and coordinates workflow,collaborating with various departments to ensure efficientoperations. Maintain calendars for the Department Chair, high-levelclinical leaders, working closely with clinic staff and otherpersonnel to coordinate schedules, resolve conflicts, scheduleappointments and meetings, and plan department-related events. Support budget preparation and oversight by monitoringaccounts, preparing certification letters, processing internaldepartment transfers, and managing budget change requests withinthe Department of Medicine. Review and maintain professional development account activityfor accuracy by provider, while processing purchase requisitionsand payment reimbursements. Research payments, purchase orders, and vendor transactions.Order departmental office supplies. Submit vendor information to Purchasing to update vendorlists. Oversee and reconcile assigned departmental and Department ofMedicine accounts, including grants and endowment accounts awardedto individual providers, ensuring accuracy. Assist with IT software, computer, and accessory purchases incompliance with IT policies, and maintain the annualinventory. Coordinate and complete domestic and international travelarrangements for Department of Medicine faculty, including travelcard setup and distribution, and processes mileage reimbursementsin compliance with established University policies and TexasComptroller regulations. Maintain and update the provider financial records, time andattendance tracking spreadsheets. Assist providers with submissionsof credentialing packets for Medical Staff Services. Facilitate renewal of licenses, TB surveillance, FIT testingand mandatory training. Coordinate orientation for new Department of Medicineproviders, ensuring completion of onboarding requirements, forms,and integration into departmental workflows. Coordinate time-off requests for Department of Medicineproviders by managing entries and acting as the primary liaisonamong providers, clinic staff, and timekeeping to ensure accurateabsence tracking and timely communication. Perform Other duties as assigned. Required Education/Experience High school diploma or equivalent. Three (3) years' experience in administrative work in aclinical setting. A combination of education and experience may be accepted. Accompanying Knowledge, Skills, Abilities and Competencies Exceptional organizational and multi-tasking skills with solidattention to detail, demonstrating the ability to manage multipleresponsibilities effectively. Works collaboratively and cooperatively with university anddepartment personnel at all levels. Respond flexibly and positively in all circumstances, workingcalmly under pressure. Demonstrated flexibility and initiative in a dynamic workenvironment. Strong analytical and problem-solving skills with the abilityto work autonomously, identify and resolve issues efficiently, andmake sound decisions. Exhibits high personal, ethical, and professional conduct. Outstanding interpersonal and communication skills (written andverbal). About The University of Texas at Tyler and UT Tyler Health Science Center The University of Texas at Tyler is part of the prestigiousUniversity of Texas System that includes 14 institutions locatedthroughout the state. Founded in 1971, UT Tyler today enrolls morethan 11,000 students across four academic colleges and fourschools. Designated an R2 research institution by the CarnegieClassification of Institutions of Higher Education, UT Tylersupports our surrounding region through innovation intended touplift communities, spearhead sustainability initiatives, preserveecosystems and support entrepreneurship. UT Tyler has the highestCarnegie classification in East Texas. Providing exceptional patient care, comprehensive education andinnovative research, The University of Texas at Tyler HealthScience Center and UT Health East Texas combine to serve as theuniversity medical center for Northeast Texas and beyond. For more information, please visit Why work for UT Tyler? Find out more: Why Work for UT Tyler? Additional Information The retirement plan for this position is Teacher Retirement Systemof Texas (TRS), subject to the position being at least 20 hours perweek and at least 135 days in length. This position is security-sensitive and subject to Texas EducationCode Section 51.215, which authorizes the employer to obtaincriminal history record information. Applicants selected must beable to show proof of eligibility to work in the United States bytime of hire. For more information regarding benefits offered by UT Tyler, pleasevisit Clinical Position Requirements Clinical positions may be required to complete a pre-employmenthealth screening, following a contingent job offer, to determinewhether they possess the physical capabilities needed to safelyfulfill the specific demands of the position. Additionally,clinical positions require compliance with the University's VaccinePreventable Disease Policy. EEO Statement The University of Texas at Tyler is an Equal Employment OpportunityEmployer. #J-18808-Ljbffr