Legal Administrative Assistant

Job Description

Job Description

Job Title: Legal Administrative Assistant / Office Administrative 

Location: Westfield, New Jersey
Job Type: Full-Time
Salary: $45K to $55K Yearly

About Us

We are a boutique two-attorney elder law firm dedicated to providing compassionate, personalized, and high-quality legal services to our clients. We are seeking an experienced and detail-oriented Legal Administrative Assistant / Office Administrative to join our team in Westfield, New Jersey.

The ideal candidate is highly organized, proactive, professional, and capable of managing multiple priorities in a fast-paced legal environment while maintaining exceptional attention to detail. Candidates with accounting experience and/or Human Resources (HR) experience are strongly preferred , as the role may involve supporting administrative, financial, and personnel-related functions within the firm.

Key Responsibilities

• Manage and maintain attorney calendars, including scheduling appointments, meetings, court appearances, and deadlines.
• Coordinate communications with clients, courts, opposing counsel, and other parties.
• Answer and direct incoming phone calls in a professional and courteous manner.
• Prepare, format, proofread, and distribute legal documents, correspondence, and client communications.
• Maintain and organize case files, records, and legal documents.
• Track deadlines and ensure timely completion of tasks across multiple matters.
• Provide administrative and office support to attorneys as needed.
• Assist with client intake, appointment scheduling, and general office operations.
• Support basic accounting functions, including invoice tracking, expense management, billing coordination, and record keeping.
• Assist with HR-related administrative tasks, including employee documentation, onboarding support, benefits administration, and personnel record maintenance, as needed.

Qualifications

• Minimum of 2 years of experience as a Legal Administrative Assistant / Office Administrative or in a similar legal support role.
• Strong written and verbal communication skills.
• Excellent organizational and time-management abilities.
• Ability to prioritize multiple assignments and meet deadlines with accuracy.
• Proficiency in Microsoft Office Suite, including Outlook, Word, and Excel.
• High level of professionalism, discretion, and attention to detail.
• Experience working in a law firm environment preferred.
• Experience in elder law, estate planning, probate, or related practice areas is a plus.
• Accounting, bookkeeping, payroll, or billing experience preferred.
• Human Resources (HR) administrative experience preferred.

What We Offer

• Competitive compensation based on experience.
• Collaborative and supportive work environment.
• Opportunity to work closely with experienced attorneys in a respected elder law practice.
• Stable, long-term career opportunity with a growing firm.

Preferred Candidate Profile: Legal Secretary with prior law firm experience who also possesses accounting/bookkeeping skills and, ideally, HR administrative experience.