Office Administrator

Office and Administrative Support Coordinator

Employee coordinates and performs office and administrative support tasks to assist in the efficient manufacture of ventilation and ground control products for the mining and tunneling industries in a timely manner adhering to standard production/quality assurance (ISO) procedures and customer satisfaction practices.

Educational/Experience Requirements

• High School Diploma/GED Required; associate's degree in business Preferred; CAP credential, a plus
• Minimum Two (2) Years Administrative Support Experience Required
• Knowledge of Ross Enterprise Resource Planning (ERP) System, a plus

Job Requirements

• Personable, outgoing communication skills (verbal/written) to communicate with diverse groups of people
• Ability to perform business math functions (basic algebra, compute rate, ratio, etc.)
• Planning/detail-oriented organizational skills to prioritize work activities and use time efficiently to ensure accurate work completion within required time frame
• Ability to work independently adhering to established internal control procedures with minimal supervision
• Dependability to be consistently at work and on time
• Clerical perception to enter and verify purchasing, inventory, sales, and dispatch transactions, with proficient knowledge of Microsoft office and computerized data-entry systems
• A "team" mentality with the ability work with wide range of people
• Close visual acuity, near vision, fine manipulation, multiple limb coordination, and light/medium (up to 25 lbs) lifting capability

Responsibilities

• Submits employment processing paperwork for all new and current hourly/salary personnel to corporate human resources department.
• Assigns and enters hourly employee badge number into time clock system.
• Timely submits required data for weekly corporate payroll processing.
• Compiles and submits employee benefits paperwork within required timeframe to corporate human resources department.
• Provides personnel information to authorized employees at plant site and corporate headquarters.
• Performs data entry into Ross ERP for materials requisitions, receiving materials, and entering and dispatching sales orders.
• Coordinates administrative tasks and operations activities to secure efficiency and compliance to company policies.
• Manages phone calls and correspondence (e-mail, letters, packages, etc.) with internal teams and outside vendors and customers.
• Supports budgeting and bookkeeping procedures.
• Creates and updates records and databases with personnel, financial and other data as required.
• Tracks office supplies and places orders when necessary.
• Compiles and submits required reporting to authorized employees.

Excellent benefits include medical with a standard PPO plan with deductibles as low as $1,500 and wellness credit up to $750; voluntary 401k plan with company match up to 12%; voluntary dental and vision plans; free telemedicine services; basic life and short term disability coverage.

EOE M/F/D/V

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