Body Shop Administrative Assistant

Join the Team One Chevrolet Buick GMC Truck Team as Body Shop Administrator!

Do you thrive in a positive, family-oriented environment? If so, we have the perfect opportunity for you at our leading dealership in Mid-Michigan!

Schedule: Monday - Friday 9 am- 6 pm

Pay starts at $15 an hour (based on experience)

What You’ll Do (full job description listed below):

• Manage repair orders
• Assist with daily operations (handling payments, records, accounts, etc.)
• Ensuring efficient communication between customer, technicians, and management
• Support payroll, estimates, vendor communication, and other duties
• Manage documents including scanning and shredding
• Assist Body Shop Management with parts issues, purchase orders, and repair orders
• Maintain a professional appearance and a clean and organized work area

What You Need:

• High school diploma or GED
• Valid driver’s license
• A great eye for detail and a passion for cars
• Previous experience is a plus, but not required

Perks of the Job:

• Competitive pay
• Paid Training if needed
• Medical, Dental & Vision insurance as well as short & long term disability, life insurance, & more!
• 401K plan with employer match
• Paid time off including vacation(s), sick, & holidays
• Job stability...busy shop with plenty of work
• Employee discounts on vehicles, parts, and service
• Family owned and operated
• Centrally located

If you have a love for cars and enjoy working in a dynamic, fast-paced environment, we want to meet you! Apply today to become a part of our winning team!

Job Title

Body Shop Administrative Assistant

Summary

Provides administrative support to body shop operations.

Essential Duties

• Open repair orders for all vehicles entering the body shop for repairs.
• Receive cash, checks, and credit card payments from customers and accurately record all amounts received.
• Close repair orders in the Body Shop Management System in a timely manner and ensure proper posting to the dealership accounting system.
• Reconcile the cash drawer daily as directed by the accounting office.
• Follow up on body shop accounts receivable to maintain satisfactory payment levels.
• Assist the Body Shop Manager with administrative tasks, including:
  • Payroll
  • Estimates
  • Vendor communications
  • Other administrative support as needed
• Prepare purchase orders.
• Maintain the manual filing system throughout the closing and collections process.
• Manage the document management system by:
  • Scanning documents
  • Maintaining electronic records
  • Shredding documents in a timely manner
• Utilize the Body Shop Management System to assist the manager with daily reporting requirements, including:
  • Open repair orders
  • Parts issues
  • Purchase orders
  • Collection of completed work
• Maintain a professional appearance and a clean, organized work area.

Marginal Duties

• Greet customers in a pleasant and professional manner.
• Answer incoming phone calls promptly, politely, and professionally.
• Screen and direct calls to the appropriate person or obtain sufficient information to ensure timely customer follow-up.

Supervisory Responsibilities

• This position has no supervisory responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The qualifications below represent the knowledge, skills, and abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience

• One to two years of related experience and/or training; or
• An equivalent combination of education and experience.

Language Skills

• Read and comprehend simple instructions, short correspondence, and memos.
• Write simple correspondence.
• Effectively present information in one-on-one and small group settings to customers, clients, and fellow employees.

Mathematical Skills

• Calculate figures and amounts including:
  • Discounts
  • Interest
  • Commissions
  • Proportions
  • Percentages
  • Area
  • Circumference
  • Volume
• Apply concepts of basic algebra and geometry.

Reasoning Ability

• Apply common sense understanding to carry out instructions provided in written, oral, or diagram form.
• Solve problems involving several concrete variables in standardized situations.

Certificates, Licenses & Registrations

• Valid Driver's License.
• State of Michigan Unitized Body Structural Repair Certification.

Physical Demands

The physical demands listed below are representative of those required to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

Regularly Required

• Sit.
• Use hands to finger, handle, or feel objects.
• Talk and hear.
• Lift and/or move up to 50 pounds.

Occasionally Required

• Stand.
• Walk.
• Reach with hands and arms.
• Climb or balance.
• Stoop, kneel, crouch, or crawl.
• Lift and/or move more than 100 pounds.

Vision Requirements

• Close vision.
• Distance vision.
• Color vision.
• Peripheral vision.
• Depth perception.
• Ability to adjust focus.

Work Environment

The work environment characteristics described below are representative of those an employee encounters while performing the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regular Exposure

• Moving mechanical parts.
• Fumes or airborne particles.
• Toxic or caustic chemicals.

Occasional Exposure

• Wet and/or humid conditions.
• Outdoor weather conditions.
• Risk of electrical shock.
• Explosives.

Noise Level

• The work environment is usually very loud.

Join a team that's committed to excellence, values its employees, and believes great people are the key to great service. If you're ready to make an impact and build a rewarding career, apply today and become part of the Team One Chevrolet Buick GMC Truck family!