Administrative Associate III

Administrative Associate III

Prairie View A&M University

This Administrative Associate III for Recreation Sports works under general supervision and provides complex administrative support work. The salary is determined in accordance with the University's compensation structure and will be commensurate with the candidates' education and experience, within the assigned salary range for this position.

Responsibilities:

• Provide administrative clerical support to the Director, Assistant Director, Five Coordinators, and Graduate Assistants of the Department of Recreational Sports. Handle steady customer traffic in office, assist in budget and fiscal operations.
• Respond to inquiries and concerns of students, administrators, guests, and visitors; assist with implementing new programs via clerical support; be knowledgeable of all Rec Sports programs, events and services.
• Order and stock supplies for the department; responsible for maintenance of office equipment; answer phones, provide customer service over the phone and in person.
• Assist with organization, development of office student staff, operations, membership sales and categories; promote programs and services, market and promote special events and projects
• Create and maintain student staff records
• Opening/Closing and weekend work responsibilities as required.
• Maintain and reconcile monthly reports
• Coordinate leave and travel activities for the Department of Recreational Sports; manage travel vouchers and leave forms;
• Train new student hires assigned to recreational sports on biweekly payroll submittal/direct deposit set up/clock in/out via departmental time keeping application.
• Manage payroll processes for student staff.
• Requisitions, Purchase Orders, LDocuments, E-Documents, payroll adjustments, EPA/EGR/EWR documents, budget forms, procurement forms, travel forms and HR forms via (FAMIS and Workday).
• Performs other duties as assigned.

Required Education and Experience:

• High school diploma or GED
• Three years of related experience.

Required Knowledge, Skills and Abilities:

• Knowledge of word processing, spreadsheet, and database applications.
• Ability to multitask and work cooperatively with others.
• Strong verbal and written communication skills.
• Ability to work with sensitive information and maintain confidentiality.
• Strong interpersonal and organizational skills.

Job Posting Close Date: Until Filled

Required Attachments:

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site. The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at View phone number on click.appcast.io or View email address on click.appcast.io should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution's verification of credentials and/or other information required by the institution's procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.