Senior Office Assistant

Position Summary

Participate in processing, monitoring and maintaining documents regarding a variety of City programs in an assigned department or division; assist all professional staff with routine and/or clerical duties; maintain department filing systems records and databases; and perform a variety of duties relative to the assigned area of responsibility. Job descriptions are intended to present a general list of tasks/duties performed by employees within this job classification. Job Descriptions are not intended to reflect all duties performed within the job.

Essential and Supplemental Functions

ESSENTIAL FUNCTIONS: Essential functions may include, but are not limited to the functions listed below. Must be able to perform the essential functions of the job with or without a reasonable accommodation.

1. Participate in processing, monitoring and maintaining documents regarding a variety of City programs in assigned area.
2. Assist all professional staff with routine and/or clerical duties; and perform a variety of duties relative to the assigned area of responsibility.
3. Maintain department filing systems, records and databases; develop, implement and modify filing systems.
4. Prepare and proofread a variety of documents including general correspondence, fliers, memoranda and reports using Microsoft Word and Excel software.
5. May prepare purchase requests and logs; order and maintain inventory of office supplies; order uniforms, books, magazines, pamphlets and various materials, supplies and equipment as needed.
6. May process vendor invoices for payment; input information into the computer.
7. Collect money from the public, maintain and balance cash register.
8. Perform basic bookkeeping/accounting duties; maintain petty cash fund.
9. Prepare and maintain computerized records, rosters, lists, and logs; ensure information currency and accuracy; enter pertinent information into the computer.
10. Answer the telephone and assist the general public.
11. May assist in the review, preparation and processing of payroll activities.
12. May assist in the coordination of travel arrangements.
13. May lead lower level clerical staff.

SUPPLEMENTAL FUNCTIONS:

1. Perform related duties and responsibilities as required.
2. May be required to respond to public inquiries received from 311 call center tickets; provide information as requested within the area of assignment.

Minimum Education, Experience And Additional Requirements

High school diploma or GED; and Three (3) years of clerical or office assistant experience. ADDITIONAL REQUIREMENTS: Dependent on position may require a valid certified typing test issued by a state agency, county agency or an accredited educational institution with a minimum score of forty (40) net WPM. Local typing tests may be taken Monday - Friday 8am to 3:30pm at the following locations: NM Workforce Connection, 501 Mountain Rd NE, Albuquerque, NM 87102; NM Workforce Connection, 4061 Ridge Rock Rd SE, Rio Rancho, NM 87124; OR NM Workforce Connection, 121 Don Diego St SE, Los Lunas, NM 87031.

Working Conditions

Environmental: Office environment; exposure to computer screens. Physical: Essential and supplemental functions may require maintaining physical condition necessary for sitting for prolonged periods of time; extensive use of computer keyboard; moderate lifting.

Benefits

Total Rewards. Total You.

The City of Albuquerque takes pride in offering our employees one of the most attractive Total Rewards packages in New Mexico. In addition to competitive salaries, the City provides benefit options for health, pharmacy, dental, vision, life, disability, and much more. The City also has pre-tax savings plans for healthcare, childcare, and parking. Employees participate in the state's public retirement system (PERA), with the City paying up to 75 percent of the employee's contribution. That's higher than any other contribution rate in the state of New Mexico!

Paid holidays? Check

Paid parental leave? Check

Paid birthdays off? Check

Vacation and sick leave starting Day 1? Check and check

Our people matter and we prioritize physical, mental, and financial wellbeing. With resources such as onsite and mobile medical clinics, an employee assistance program that encourages work-life balance, and tuition assistance and professional development pathways, the City is committed to equipping our employees with tools to better their lives and grow their careers while serving their community.

Total Rewards — City of Albuquerque

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