Accounting Specialist

Job Description

Job Description

We are looking for an Accounting Specialist to support both financial operations and office coordination for a Contract position based in San Antonio, Texas. This opportunity is ideal for someone who brings strong accounting knowledge along with the ability to keep administrative processes organized in a project-driven environment. The role will partner closely with leadership, project teams, vendors, and clients to help maintain accurate reporting, efficient workflows, and dependable day-to-day business support.

Responsibilities:
• Oversee daily accounting activities, including invoice processing, incoming payments, and maintenance of accurate financial records.
• Create client billings, prepare payment documentation, and follow up on outstanding balances to support healthy cash flow.
• Administer AIA billing processes and maintain supporting paperwork required for contract and project invoicing.
• Review project financial performance by tracking costs, comparing budgets, and identifying profitability trends across jobs.
• Complete reconciliations for bank accounts, credit cards, and ledger balances to ensure accuracy in reporting.
• Contribute to month-end and year-end close activities by organizing records, preparing reports, and assisting with financial analysis.
• Monitor subcontractor-related documentation such as invoices, lien waivers, and compliance files to support project administration.
• Coordinate office operations by managing supplies, vendor relationships, employee records, payroll support, and internal documentation.
• Serve as a communication link between field teams, project managers, clients, and company leadership while assisting with process improvement efforts.• At least 3 years of accounting experience in construction, landscaping, contracting, or another project-based industry.
• Hands-on experience with AIA billing and job costing in a business that manages project-driven revenue and expenses.
• Working knowledge of accounts payable, accounts receivable, reconciliations, and financial reporting practices.
• Experience supporting payroll administration and general office operations in a fast-paced setting.
• Proficiency with Microsoft Excel and accounting platforms such as QuickBooks or similar software.
• Strong organizational skills with the ability to manage multiple deadlines and shifting priorities effectively.
• Clear written and verbal communication skills and a practical approach to problem-solving.
• An associate's or bachelor's degree in Accounting, Finance, Business Administration, or a related field is preferred.