Contract Administrator

Employment Type: Full-Time About AlphaX RE Capital AlphaX RE Capital and its affiliated entities form a women-founded, integrated real estate firm based in the San Francisco Bay Area. Committed to creating innovative and sustainable housing solutions throughout California, our group manages an extensive and growing portfolio of assets and development projects. We are a leader in addressing the housing crisis by developing sustainable and affordable communities. Taking a comprehensive approach, we oversee the complete real estate lifecycle from end to end. AlphaX emphasizes diversity, equity, and social impact, with initiatives such as the AlphaX Foundation and Small Builders Association empowering future leaders, women, and minorities in real estate. Our headquarters is located in Cupertino, CA, with additional offices in Southern California and Arizona. About the Role This position is employed by AL Homes Inc. , a brand of AlphaX RE Capital. We are seeking a Contract Administrator who will be responsible for managing the preparation, execution, tracking, and administration of contracts and related documentation that support residential construction and real estate development projects. This role ensures subcontractor agreements, consultant contracts, purchase agreements, and other project-related documents are accurate, compliant, and properly maintained throughout the project lifecycle. The ideal candidate is highly organized, detail-oriented, and proactive, with experience in construction administration or contract management. The successful candidate is capable of managing multiple contracts simultaneously while maintaining accuracy, confidentiality, and effective communication in a fast-paced residential homebuilding environment. Key Responsibilities Contract Administration Prepare, review, and process subcontract agreements, consultant contracts, vendor agreements, and other project-related contracts. Coordinate the contract review and approval process with internal departments to ensure timely execution. Track contract status from drafting through execution, renewal, amendment, and closeout. Ensure contract terms, scopes of work, pricing, and supporting documentation are complete and accurate prior to execution. Maintain contract logs and monitor key milestones, expiration dates, and renewal requirements. Document Management & Control Maintain organized electronic and physical contract files for all active and completed projects. Manage document control procedures to ensure contracts, amendments, insurance certificates, and supporting records remain current and easily accessible. Coordinate the distribution of executed agreements to internal teams and external partners. Archive completed contracts and maintain document retention in accordance with company policies. Support project closeout by ensuring all required contractual documentation has been completed and properly filed. Compliance & Risk Management Verify subcontractor licenses, insurance certificates, bonding, and other compliance documentation prior to contract execution. Monitor contract requirements to ensure compliance with company policies and applicable federal, state, and local regulations. Coordinate with Legal and Risk Management teams regarding contractual issues, revisions, or compliance concerns. Assist with internal audits by maintaining accurate, complete, and audit-ready contract documentation. Monitor contract expiration dates and notify stakeholders of upcoming renewals or required updates. Serve as the primary point of contact for contract-related communications with subcontractors, consultants, and vendors. Coordinate with Purchasing and Construction teams to ensure contracts align with project schedules and procurement activities. Process contract amendments, change orders, and scope revisions as projects evolve. Respond to requests for contract information and provide administrative support to project teams. Assist in resolving contract discrepancies, missing documentation, and administrative issues. Reporting & Administrative Support Maintain contract tracking reports, status logs, and document registers for management review. Prepare reports related to executed contracts, pending approvals, renewals, and outstanding documentation. Support continuous improvement of contract administration processes and documentation standards. Assist with implementing and maintaining contract management systems and document workflows. Perform other administrative duties that support efficient project execution and departmental operations. What We’re Looking For Required Bachelor's degree in Business Administration, Construction Management, Legal Studies, or a related field preferred. 3–5 years of experience in contract administration, construction administration, purchasing, or project coordination for a residential homebuilder, general contractor, or real estate developer. Experience managing contracts, subcontract agreements, and project documentation in a construction, real estate development, or homebuilding environment. Strong understanding of contract administration processes and document control best practices. Ability to maintain confidentiality while handling sensitive contractual and financial information. Preferred Knowledge of California construction practices, contractor licensing, and compliance requirements. Experience with construction management or ERP platforms such as BuildPro, NewStar, Hyphen, Procore, Sage, or similar systems. Experience supporting multiple residential communities or concurrent construction projects. Why Join AlphaX? Shape Our Strategic Growth: AlphaX is in a pivotal phase of expansion. This is a defining opportunity to partner with our leadership to scale the organization, influence our corporate trajectory, and build a lasting industry legacy. Accelerated Professional Advancement: Our entrepreneurial, high-performance environment rewards driven professionals with substantial career progression and unparalleled exposure to the complete real estate lifecycle. Mission-Driven Execution: Collaborate with a deeply passionate, high-caliber team dedicated to executing complex, innovative strategies that actively solve California’s housing challenges. Forward-Thinking Strategy: Operate in a highly dynamic environment. Backed by an expanding portfolio of assets, we move decisively to capitalize on market opportunities and encourage innovative solutions to traditional real estate challenges. AlphaX RE Capital offers a benefits package and a welcoming office culture designed to support our team. Employees are provided with medical, dental, and vision coverage, along with access to a 401(k) retirement savings plan. Additionally, we offer great in-office perks, including complimentary daily lunches, snacks, and coffee, as well as monthly team birthday celebrations to bring everyone together. The expected salary range for this position is $60,000 to $80,000 per year. The actual salary offer will be determined based on the successful candidate's geographic location, relevant experience, and specific skill sets, in accordance with California laws. AlphaX RE Capital and its affiliates are Equal Opportunity Employers. We celebrate diversity and are committed to creating an inclusive environment for all employees in accordance with the California Fair Employment and Housing Act (FEHA). All employment decisions are based on business needs, job requirements, and individual qualifications. #J-18808-Ljbffr