Administrative Assistant

Administrative Assistant

Connecting clients to markets and talent to opportunity

With 4,300 employees and over 400,000 retail and institutional clients from more than 80 offices spread across five continents, we're a Fortune-100, Nasdaq-listed provider, connecting clients to the global markets focusing on innovation, human connection, and providing world-class products and services to all types of investors.

At StoneX, we offer you the opportunity to be part of an institutional-grade financial services network that connects companies, organizations, and investors to the global markets ecosystem. As a team member, you'll benefit from our unique blend of digital platforms, comprehensive clearing and execution services, personalized high-touch support, and deep industry expertise. Elevate your career with us and make a significant impact in the world of global finance.

Immerse yourself in the best-in-class institutional-grade technology, working alongside industry experts and gaining exposure to various asset classes, such as equities, options, fixed income securities, and advanced trading, research, and management technology.

Responsibilities

Position Purpose:

The Administrative Assistant provides high-level administrative support to executive leadership and departmental staff, ensuring the efficient day-to-day operation of the business. This role serves as a key point of coordination for scheduling, communication, documentation, and office management, while maintaining professionalism, discretion, and attention to detail in a fast-paced environment.

Primary Responsibilities:

• Greets and directs guests, visitors, and clients in a professional and welcoming manner.
• Handles incoming mail, phone calls, inquiries, and requestsboth internal and externaland takes appropriate action.
• Utilizes and maintains office equipment, including fax machines, copiers, scanners, and related technology.
• Books and coordinates meetings, conferences, and travel arrangements.
• Organizes, analyzes, and maintains information and records as needed.
• Prepares correspondence, written reports, and other documents; proofreads and corrects materials for accuracy and professionalism.
• Maintains efficient office procedures and tracking systems to monitor requested actions, follow-ups, and reports.
• Schedules appointments, meetings, and other key departmental or executive events; reviews schedules daily and proactively manages upcoming deadlines.
• Assists new recruits joining StoneX Wealth with their transition process, including coordinating home-office visits and orientation, scheduling training, and monitoring securities registrations and insurance appointments.
• Manages the President's corporate credit card activity and prepares related expense reports.
• Works directly with mutual fund and insurance carriers to update and maintain information within their systems and databases.
• Maintains the confidentiality and security of sensitive documents and information at all times.
• Maintains prompt and regular attendance in accordance with company policies.
• Performs additional duties and responsibilities as assigned by management; this list is not intended to be all-inclusive.

Qualifications

Job Requirements:

• Associate's or Bachelor's degree is preferred; or equivalent combination of education and work experience
• Strong written and oral communication skills
• Strong interpersonal skills to communicate with other departments, court/regulatory personnel, clients, etc.
• Excellent organizational and time management skills
• Intermediate to advanced computer skills including Microsoft Office
• Experience in financial services industry a plus
• Must be authorized to work in the US for any employer

Physical requirements/Working conditions:

• Climate controlled office environment
• Minimal physical requirements other than occasional light lifting of boxed materials.
• Dynamic, time-sensitive environment