Human Resources Employee Housing and Events Coordinator

Job Description

Job Description

Description:

Help Create Unforgettable Staff Experiences in the Rockies!

Hiring for full-time year-round Human Resources Employee Housing and Events Coordinator

WORKING ENVIRONMENT: Working Ranch and Guest Hospitality

OBJECTIVE: This position ensures staff housing and activities experience is seamless and enjoyable from arrival to departure. Responsibilities include serving as an ambassador for team members, helping to welcome and onboard new hires, assisting with employee housing, organizing employee activities, and helping to create a positive employee experience.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Engagement:

• Create and maintain a welcoming atmosphere for employees at the C Lazy U?
• Support new hire welcome and assist the Recruiting and Development Specialist with the onboarding process.
• Uniform management:
• Document and manage uniform inventory,
• New hire uniform disbursement.
• Receive terminated uniforms,
• Clean used uniforms.
• Replace uniforms as needed.
• Assist all on-house team members with:
• Runing errands, doctor’s appointments, etc.
• Coordination of employee transportation
• Shuttle employees to Granby, as requested or as needed.
• Maintain active staff roster.
• Manage employee Birthday/Anniversary list each month.
• Manage staff communication board.
• Plan and facilitate employee activities and field trips.
• All around CLU ambassador and employee liaison.
• Assist with accounting as needed.

Housing:

• Coordinate each employee in housing units that are the best fit for them based off age, driving requirements, departments, and scheduling.
• Ensure fees and housing agreements are up to date.
• Ensure all Housing Agreements are thoroughly presented and signed.
• Ensure the housing excel spreadsheet is always up to date.
• Ensure each housing unit is clean and set up before each new arrival.
• Complete a walkthrough of housing with each employee to help keep record of damages, or issues with the unit.
• Complete inspections of housing to ensure cleanliness and housing policies are being adhered to.
• Inform HR Director of any discrepancies, anomalies, and infractions.
• Send out housing weekly inspection results.
• Report maintenance issues to the repair log. If needed, communicate directly with the maintenance team on immediate needs.
• Assist in addressing housing issues with the employees.
• Communicate housing deposit deductions and returns to the VP Accounting and HR Director.
• Communicate with accountant about payroll deduction for housing deposits and rent.
• Schedule and manage checkouts with employees.
• Coordinate with IT for employee emails in both hiring and termination.

Events:

· Research, recommend, and coordinate employee events, outings, and field trips based on staff interests, seasonal opportunities, budget, and scheduling needs.

· Create and distribute timely event announcements, sign-up details, itineraries, and participation reminders through approved employee communication channels.

· Coordinate transportation logistics for employee events, including scheduling shuttles, confirming pickup and return times, and ensuring safe, timely travel to and from event locations.

· Escort or transport participants to and from events as needed, providing clear instructions, support, and a positive employee experience throughout the outing.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:

Performs all related duties as assigned.

QUALIFICATION REQUIREMENTS:

• Minimum one year of customer service experience.
• Ability to work varied hours, including weekends and on-call to respond to after-hours needs.
• Ability to maintain positive, professional and unbiased relationships with team members, offering support and guidance.
• Ability to maintain strict confidentiality concerning employee matters.
• Must have a valid Driver’s License and be insurable by the company’s auto insurance carrier.

WORKING CONDITIONS AND PHYSICAL REQUIREMENTS :

Employee is regularly required to talk and listen. Frequently required to sit, stand, use hands, type, and handle, or make use of sense of touch. The employee is occasionally required to walk, reach with hands, climb, or balance, stoop, kneel, or crouch. Must be able to frequently lift and move up to 25 pounds and occasionally to lift and or move up to 50 pounds. Specific vision abilities required by this job include close vision and distance vision.

This Job Description is an overview of the scope of responsibilities for the Employee Housing and Activities Coordinator position and is not intended to be an inclusive list of tasks and expectations. Employees are held accountable for all duties of this job. I further understand that this Job Description does not constitute a written or implied contract of employment and that the company reserves the right to revise and change duties as the need arises.