McMinnville, TN - Project Document Specialist

Job Description

Job Description

Project Document and Data SpecialistWe're seeking a Project Document Specialist to support infrastructure/utility projects with a strong focus on easement/ROW document preparation and regulatory related documentation. This role manages document control, tracks deliverables and deadlines, and ensures submission-ready, audit-ready records.Location: TBD (on-site required)Type: Full-timeWhat You'll DoPrepare and assemble easement/ROW packages (agreements, exhibits, parcel docs, legal description coordination, signature routing, recordation support).Maintain parcel/easement trackers and status reporting.Organize and manage project documentation (tract files, correspondence, exhibits/appendices, compliance records, submission packages).Apply strong document control practices: version control, naming conventions, secure storage, and distribution.Coordinate with Land/ROW, Legal, Engineering, Environmental, and external partners (title, survey, landowners) to collect and validate documents.Required QualificationsEasement document preparation experience (ROW/easement packages, exhibits, execution/recording workflow).Regulatory experience supporting regulatory documentation/filings/compliance records.2+ years in document control, project administration, land/ROW support, or similar (energy/utilities/infrastructure preferred).Proficiency with MS Office, Adobe Acrobat/PDF tools, and document management systems (SharePoint preferred).Strong attention to detail, organization, and deadline management.Preferred: Experience with parcel tracking tools, title/curative docs, and project document management platforms.Background and drug screen required.