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Payroll Specialist

4th Sector Solutions Inc.

Baton Rouge, LA

Job Description

Position Summary: The Payroll Specialist is responsible for the accurate and timely processing of multi-client payrolls while ensuring compliance with multi-state employment and tax laws.

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Reports To: HR Manager

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Essential Duties & Responsibilities:

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  • Ensures accurate and timely processing of payroll for assigned clients, including but not limited to new hires, terminations, salary changes, benefits, garnishments, taxes and other employee payroll related changes
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  • Process off-cycle payrolls as needed
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  • Issues checks or direct deposits due to payroll errors or final discharge
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  • Reconciles payroll to general ledger
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  • Reconciles payroll monthly, quarterly and annually to contracts and provides accurate payout information for finance department review
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  • Creates and maintains annual payout reconciliations for all payrolls
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  • Reconciles quarterly tax reports for all federal, state, and/or local taxes across multiple states
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  • Create and maintains late hire calculation spreadsheet for clients
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  • Create payroll calendars for clients
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  • Prepares and maintains accurate records and reports of payroll transactions
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  • Ensures compliance with federal, state and local payroll, wage, and hour laws
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  • Facilitates workers compensation audits as needed
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  • Reconciles W-2’s
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  • Other duties as assigned by manager
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Required Skills/Abilities:

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  • Knowledge of payroll functions including preparation, balancing, internal control, and payroll taxes
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  • Knowledge of multi-state compliance guidelines
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  • Proficient with payroll software or ability to learn efficiently and effectively
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  • Excellent organizational skills and attention to detail
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  • Strong analytical and problem-solving skills
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  • Proficient with Microsoft Office Suites or related software
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Education & Experience:

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  • High school diploma or equivalent
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  • Five years of experience in payroll with at least 1 year of experience in accounting or bookkeeping preferred
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  • Payroll certification preferred or must have the ability to obtain within one year
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Apply
Vacancy posted a month ago
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