Administrative Assistant

Job Description

Job Description

We are looking for an organized, detail-oriented, and friendly Administrative Assistant to join our corporate office in Nashua, NH!

At Crown Uniform & Linen Service, we take pride in our commitment to exceptional service, teamwork, and creating a positive work environment. We are seeking a motivated and dependable individual who enjoys working with people, managing multiple responsibilities, and keeping daily office operations running smoothly.

As our Administrative Assistant, you will support our leadership team, assist various departments, and serve as the first point of contact for visitors to our corporate office.

The ideal candidate is professional, proactive, highly organized, and has excellent communication skills. If you enjoy a fast-paced office environment, take pride in your work, and want to join a growing company, we would love to hear from you!

Come grow with us and become part of the Crown family!

Position Summary

The Administrative Assistant oversees general office functions for Crown Linen Service, Inc.'s corporate office, ensuring they are handled accurately, on time, and professionally. The Administrative Assistant works closely with leadership, payroll, accounting, and outside vendors to support smooth day-to-day operations in the corporate office. The Administrative Assistant is the first face visitors see when they enter the office.

Essential Duties and Responsibilities

Office Administration and General Management

• Coordinate general office management functions, including scheduling repairs for malfunctioning office equipment such as all-in-one printers, shredders, phones, and related equipment.
• Maintain adequate office supplies and sundries.
• Plan and arrange office events, including birthday and holiday celebrations.
• Assist with employee recognition activities, including monthly birthday cards and annual Christmas cards to Crown employees.
• Prepare related realty entity documents in coordination with the Property Manager, including lease agreements, addendums, monthly occupancy reports, and directories.
• Scan checks to the bank on a backup basis when the Senior Finance Manager is out, in accordance with established Company procedures.
• Provide assistance to AR and AR departments when needed
• Greet visitors in a friendly, welcoming manner, creating a positive first impression

Special Projects

• Assist with special projects as assigned by the CEO or other designated leadership.
• Support administrative, HR, finance, payroll, benefits, and compliance initiatives as needed.

Qualifications

• Minimum of three (3) to five (5) years of experience in office administration
• Strong organizational skills
• Close attention to detail and accuracy
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office

Physical and Work Environment Requirements

This position operates in a professional office environment and involves standard office activities such as sitting, standing, computer use, phone and email communication, and occasional lifting of supplies or files. Reasonable accommodation may be made for individuals with disabilities. This job description is not an employment contract. Employment with Crown Linen Service, Inc. is at-will, and either party may terminate the relationship at any time, with or without cause or notice. This description is not exhaustive, and the Company reserves the right to modify it at any time.