Materials Manager

Description

Responsible for purchase, distribution and inventory of supplies and equipment for the hospital and outreach clinics. Responsible for supply contract maintenance, Chargemaster accuracy and annual inventory. Duties include daily contract maintenance and negotiation to ensure the best possible purchase price for supplies and equipment. Responsible for the implementation and maintenance of the Materials module of Cerner.

• Purchase all supplies and equipment for the hospital. Establishes and maintains purchasing policies and coordinates with other managers and directors in the expenditure of their departmental funds.


• Receives, opens, and checks in supplies and equipment purchased.

• Performs daily inventory and restocking of bulk supply areas, which includes monitoring a revolving list of outdated supplies and planning ahead to replace the supplies, as necessary.

• Tracks invoices and prepares them for accounts payable.


• Supervises one part-time purchasing assistant.

• Responsible for budget formulation and monitoring, Performance Improvement, and other managerial duties.


• Performance Improvement: Department managers and directors are responsible for participating in SGH's PI program, including development and review of internal department quality monitors, tracking and reporting quarterly PI findings in a timely manner, reporting all patient quality issues to Risk Manager and facilitating on-going education for staff regarding their role in the PI process.


• Participate in mandatory training on EHR and UKG (Time & Attendance) and demonstrate basic competency in the functions applicable to the role.

• Works with every department within the hospital as well as other hospitals and organizations involved in medical and office supply and equipment purchases.

• Regularly interacts with large and small group purchasing organizations and attends meetings as needed.

• Incumbent and part-time assistant will provide service to both internal and external customers with minimal supervision.

• Position requires access to highly confidential patient and/or employee information.

Requirements

• High school diploma or equivalent preferred.

• Two years of purchasing experience preferred.

• Computer skills including internet, Outlook, Word, and Excel necessary.

• Must be able to communicate closely and effectively with other departments to be able to troubleshoot problems that arise.

• Must be able to work independently and be organized and self-motivated.

• Must have basic knowledge of products and equipment to ensure if items are correct and received in good condition.

• Ability to learn internal computer programs to be able to update the master charge list on a continual basis.

• Must have good record keeping skills for tracking purchases and expenses.

• Excellent organizational skills with the ability to work independently in a demanding environment with attention to detail.