Office Administrator (Administrative Assistant 3)

Los Alamos National Laboratory

What You Will Do
The Safeguards Science and Technology Group (NEN-1) is seeking a motivated, customer-service-oriented Administrative Assistant to provide administrative and operational support to a dynamic organization supporting national security missions. NEN-1 currently consists of approximately 80 employees, including scientists, engineers, professionals, technicians, technologists, postdoctoral researchers, and students.
NEN-1 develops technologies and systems for the safeguarding of nuclear materials through nondestructive assay measurements and analysis. The group also maintains a robust training program that delivers approximately 30 technical courses annually.
The selected candidate will provide administrative support to group management and staff, helping ensure the smooth execution of day-to-day business operations. The successful candidate will be expected to manage multiple competing priorities, provide outstanding customer service, maintain attention to detail, and exercise sound judgment in resolving routine administrative issues.
This position requires a team-oriented individual who is organized, adaptable, and capable of working effectively in a fast-paced environment while maintaining professionalism, discretion, and confidentiality.
What You Need
Minimum Job Requirements:
Demonstrated experience performing administrative support functions in a professional office environment.
Advanced computer skills using Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and SharePoint.
Demonstrated ability to learn and use Laboratory business systems such as Oracle, Concur, Ariba, FVTS, and related systems.
Demonstrated ability to organize, prioritize, and complete multiple tasks simultaneously.
Ability to work effectively under deadlines and changing priorities.
Strong attention to detail and accuracy.
Excellent customer service, verbal communication, and written communication skills.
Ability to work effectively with individuals at all levels of the organization.
Demonstrated ability to exercise sound judgment and resolve routine administrative issues.
Ability to work with sensitive information appropriately.
Demonstrated record of dependability, attendance, and professionalism.
Education/Experience
Position requires a High School Diploma and three years of related experience, or an equivalent combination of education and experience directly related to the occupation.Additional administrative training, certifications, or education are desirable.
Desired Qualifications:
Experience supporting technical, scientific, engineering, or research organizations.
Experience with LANL business systems, including:
Oracle Time & Labor
Concur travel
Ariba
Oracle HR
FVTS
Experience coordinating domestic and foreign travel.
Experience coordinating visitors, including non-U.S. citizens.
Experience supporting training activities and the UTrain system.
Designated Procurement Representative (DPR) experience.
Demonstrated ability to build effective working relationships across organizations.
Experience supporting meeting and event logistics.
Note to Applicants
For full consideration, applicants must submit both:
A resume
A detailed cover letter addressing how their experience meets the requirements of the position
Work Environment:
Work Location: The work location for this position is onsite and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: description
Note to Applicants:
description Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.

*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.

Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.

Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to View email address on us.fitly.work or call View phone number on us.fitly.work.

Apply

Vacancy posted more than 2 months ago

Similar jobs that could be interesting for youBased on the Office Administrator (Administrative Assistant 3) in Los Alamos, NM vacancy

Admin Assistant 3
$20.56 - $26.11 per hour
This position serves as an Administrative Assistant 3 within Business Operations at UNM‑Los Alamos and provides a broad range of advanced administrative... ...basis. Preferred Qualifications Proficiency in Microsoft Office Suite (Word, Excel, Outlook) with the ability to quickly...
Suggested
Hourly pay
Full time
Temporary work
Work at office
Remote work
University of New Mexico
Los Alamos, NM
2 days ago
Planner Scheduler
...; supporting 24/7 A-B-D shift Friday-Monday; Tues-Friday for the 3-6 months 6am-4:30pm. Both on-call and OT possible. Summary The Work... ...headquartered in Los Alamos, NM, with five (#5) regional offices across the United States to locally support our growing presence...
Suggested
Daily paid
For contractors
Monday to Friday
Shift work
1 day per week
Edgewater Technical Associates
Los Alamos, NM
22 hours ago
Engineer 2/3
$65 - $85 per hour
...Job Description Job Description Electrical Engineer 2/3 – Plutonium Rapid Response Team COMPA Industries is searching for qualified candidates for Electrical Engineer 2 and Electrical Engineer 3 positions supporting Los Alamos National Laboratory (LANL) in Los...
Suggested
Daily paid
Full time
Immediate start
Remote work
Relocation
Shift work
Day shift
COMPA Industries
Los Alamos, NM
20 days ago
Electrical Engineer 3 #3249 (3894)
...Job Description Job Description Navarro Research and Engineering is recruiting an Electrical Engineer 3 #3249 (3894) in Los Alamos, NM. Navarro Research & Engineering is an award-winning federal contractor dedicated to partnering with clients to advance clean energy...
Suggested
Contract work
Temporary work
For contractors
Local area
Shift work
Weekend work
Navarro Inc.
Los Alamos, NM
20 days ago
Mechanical Engineer 3/4
...Minimum Qualifications (Knowledge, Skills, Abilities): Level 3: Thorough understanding and wide application of technical principles... ...Requirements: Normally assigned to perform work in an office environment. Will perform field walkdowns of facilities and systems...
Suggested
Full time
Second job
Work at office
Newport News Nuclear BWXT Los Alamos LLC
Los Alamos, NM
15 days ago
Requirements Management Engineer (R&D Engineer 2/3)
...The Product Realization and Reliability Office (PRRO) in Nuclear Production Operations consists... ...Job Requirements for R&D Engineer 3: Experience implementing or administering... ...) Learning opportunities and tuition assistance Flexible schedules and time off (PTO...
Work at office
Local area
Relocation
Flexible hours
Los Alamos National Laboratory
Los Alamos, NM
14 days ago
Project Manager 3
...JP2847 - Project Manager 3 Description: The Nuclear Material Management (NMM) program at LANL administers LANL's nuclear material inventory as a strategic asset for the execution of work across the Laboratory. Ensuring that there is a plan for all material, including...
Compa Industries
Los Alamos, NM
22 hours ago
Planner Scheduler
$44 - $49 per hour
Banda Group International, LLC seeks a Work Control Planner II to develop and coordinate work packages ensuring safe and efficient operations. Candidates should have a Bachelor's degree and at least 5 years of related experience. The position involves collaboration with...
Hourly pay
Banda Group International
Los Alamos, NM
22 hours ago
Planner Scheduler
...ETC) development, variance analysis, reporting, risk, identification and analysis and quality reviews of contract-required reports. Assist with project scoping for engineering, construction, remediation, and contractual requirements. Develop, maintain, and control...
Contract work
Spectra Tech
Los Alamos, NM
22 hours ago
Project Manager 3
$76 - $81 per hour
...$81.00/hr Impact As a Project Manager 3 , you will lead complex, multi-functional... ...experience in project personnel administration. Advanced skills in cost estimating, control... ...insurance Vision insurance 401(k) Tuition assistance Disability insurance #J-18808-Ljbffr...
Contract work
Shift work
Night shift
COMPA Industries, Inc.
Los Alamos, NM
5 days ago
Project Coordinator 04197 NWSS
...Project Coordinator provides administrative support from project planning... ...DUTIES AND RESPONSIBILITIES: Assist with project procurements,... ...troubleshooting administrative and office tasks with personnel including... ...or equivalent experience ~3-5 years of administrative,...
Full time
Contract work
Work at office
North Wind Group
Los Alamos, NM
4 days ago
Electrical Design Engineer 3
Job Description Job Description The Electrical Engineer will perform a full range of design engineering responsibilities in support of facility design, operation, and maintenance activities. This role requires applying broad and diversified knowledge of electrical ...
Daily paid
Work experience placement
Relocation
Shift work
Weekend work
United Global Technologies
Los Alamos, NM
a month ago
Human Resources Business Partner 2/3
...Contract for the U.S. Department of Energy, Office of Environmental Management, Los Alamos... ...in appropriate discipline and at least 3 years of experience; however, a combination... ...normally have a serious effect upon the administration of the organization. Business...
Full time
Contract work
For subcontractor
Work at office
Newport News Nuclear BWXT Los Alamos LLC
Los Alamos, NM
27 days ago
Senior Administrative Assistant
...so you can provide exceptional care to others. As a Senior Administrative Assistant, you're embracing a vital mission dedicated to making communities... ...and maintains the CEO's appointment calendar. Orders office supplies, coordinates maintenance and repairs for office...
Full time
Contract work
Temporary work
Part time
Work experience placement
Work at office
LifePoint Health
Los Alamos, NM
2 days ago
Assistant Manager
...Assistant Manager There are two kinds of people in this world: SONIC employees and those who wish they were SONIC employees. This... ...control Completes weekly inventory as needed Assists in administrative duties including maintaining files, records and all required...
Immediate start
Shift work
Night shift
Weekend work
Sonic
Los Alamos, NM
2 days ago
Patient Service Representative
...network with the close-knit feel of a local office. We take pride in serving our community,... ...close" packet to the Manager or central Administration as appropriate. ~"Closes" the office... ...accounts to the Practice Manager. ~ Assists in other front office duties at the...
Full time
Part time
Work at office
Local area
Allergy Partners
Los Alamos, NM
3 days ago
Maintenance Planner 2/3
...of the work package and will assist in the Work Request screening... ...affecting facility maintenance and administration. Full understanding of... ...the job. Proficiency in MS Office (Word, Excel, PowerPoint and Outlook... ...discipline combined with 3 years relevant experience....
Full time
Newport News Nuclear BWXT Los Alamos LLC
Los Alamos, NM
8 days ago
Electrical Engineer
...in Electrical Engineering from an ABET accredited University and 3+ years of relevant experience for level 2 engineer, 8+ years for... ...cultivating a supportive workplace for our employees on contracts and in-office. Our community involvement - Supporting our communities, we...
Full time
For contractors
Work at office
Local area
GEM Technologies, Inc.
Los Alamos, NM
4 days ago
Data Entry Operator | Junior (Remote)
Data Entry Operator | Junior (Remote) Los Alamos, NM, United States Job Openings Data Entry Operator | Junior (Remote) About the Job A Data Entry Clerk, is responsible for inputting data and making changes to existing data figures in digital databases. Their duties...
Remote job
Only Data Entry
Los Alamos, NM
2 days ago
Assistant Manager Store
...Responsibilities Provide managerial assistance to the store's General Manager in running and implementing operating standards Counting inventory and supplies Ensure facility and equipment cleanliness based on company standards Efficient employee supervision Interviewing...
Full time
Domino's Franchise
Los Alamos, NM
22 hours ago
Patient Access Representative
...long-term disability, paid family leave and paid time off. Financial & Career Growth: Higher education and certification tuition assistance, loan assistance and 401(k) retirement package and company match. Employee Well-being: Mental, physical, and financial...
Full time
Temporary work
Part time
Monday to Friday
Shift work
Day shift
LifePoint Health
Los Alamos, NM
4 days ago
Engineer 2
$110k - $150k
...paced environment. Education Requirements Bachelor’s degree in Electrical Engineering from an ABET‑accredited institution. Minimum 3 years of relevant engineering experience aligned with the responsibilities above. Qualifications Candidate must be a U.S. Citizen....
Temporary work
Work experience placement
Shift work
Omega Technical Services
Los Alamos, NM
4 days ago
Senior Electrical Engineer - Plutonium Facilities
...Job Description Job Description Electrical Engineer 3 - Plutonium Facilities Rapid Response Team Location: Los Alamos, NM (100% Onsite - TA-35/TA-55) Compensation: $75-$85/hr DOESchedule: 4/10s - Mon-Thu, Thu-Sun, or Fri-Mon Duration: 1 year | Extension up to 3 years...
Relocation
Coastal International Security, Inc
Los Alamos, NM
19 days ago
Research Assistant
...research institution in Los Alamos, NM is seeking a Graduate Research Assistant to assist in metallurgy and manufacturing projects. The role... ...enrolled in a relevant graduate program with a minimum GPA of 3.2. The position offers a hybrid work model, balancing on-site and...
Flexible hours
Los Alamos National Security, LLC
Los Alamos, NM
22 hours ago
Research Assistant
...send an email to ****@*****.*** or call (***) ***-**** opt. 3. How to Apply Follow the instructions below if you have ever had... ...must have a LANL jobs account. If you experience any technical issues, please email ****@*****.*** for assistance. #J-18808-Ljbffr...
For contractors
Local area
Flexible hours
Los Alamos National Laboratory
Los Alamos, NM
22 hours ago
Electrical Engineer - Plutonium Facilities
...% Onsite - TA-35/TA-55) Compensation: $65-$75/hr DOESchedule: 4/10s - Mon-Thu, Thu-Sun, or Fri-Mon Duration: 1 year | Extension up to 3 years | Conversion possibleCitizenship: U.S. Citizenship Required Clearance: Ability to obtain DOE Q Clearance | A-Level Access RequiredPer...
Remote work
Relocation
Coastal International Security, Inc
Los Alamos, NM
19 days ago
Electrical Engineer 2 #3248 (3893)
...such as the Department of Energy, the National Nuclear Security Administration, the Department of Defense and NASA, while also extending to... ...an ABET-accredited college or university. Minimum of three (3) years of relevant electrical engineering experience performing...
Contract work
Temporary work
Local area
Shift work
Weekend work
Navarro Inc.
Los Alamos, NM
20 days ago
PROJECT ENGINEER II 3139
...supporting mission-critical programs. This role assists in managing project scope, coordinating... ..., chemical, or related field) and 3–5 years of related experience (or equivalent... ...standard business software (e.g., Microsoft Office, Teams) Ability to obtain and maintain...
Full time
Work at office
Worldwide
Banda Group International Llc
Los Alamos, NM
more than 2 months ago
P6 EPPM Architect
...manages projects from inception through implementation, including project management, documentation, and training of users, system administrators, or others who may maintain or use the end products. Fosters a mutually respectful and inclusive work environment that is...
United Global Technologies
Los Alamos, NM
22 days ago
Office Engineer
...make a lasting impact. Job Description The Office Engineer (OE) position supports the... ...work in the field with a focus on project administration activities. The OE participates in many... ...change estimates and potential change orders Assist with data gathering for the monthly...
Contract work
For contractors
Internship
Work at office
Local area
Relocation
Hensel Phelps
Los Alamos, NM
22 hours ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Office Administrator (Administrative Assistant 3). Be the first to apply!