HR & Payroll Specialist

Job Description

Job Description

Job Title: HR & Payroll Specialist

Department: Human Resources (HR)

Reports To: Vice President of Human Resources

Position Summary: The HR & Payroll Specialist supports daily human resources operations within a manufacturing environment, with primary responsibility for multi-site payroll processing, HRIS (ADP) administration, employee onboarding, and recruiting support for production roles. This position ensures accurate and timely payroll for both hourly and salaried employees, maintains the integrity of employee data, and contributes to a positive employee experience through effective onboarding and engagement initiatives in a fast-paced, plant-focused setting. This role will report to the Vice President of Human Resources and requires a high level of discretion and professionalism in handling confidential employee and company information.

Job Responsibilities:

Multi-Site Payroll Administration

• Process weekly/biweekly payroll for both facilities, including hourly and salaried employees
• Manage complex payroll such as shift differentials, overtime, bonuses, and site-specific pay policies
• Review and validate timekeeping data (time clocks) across multiple sites, ensuring accuracy and consistency
• Partner with site supervisors and managers to resolve time and pay discrepancies
• Ensure compliance with federal, state, and local wage and hour laws across all locations
• Support payroll audits, reconciliations, and reporting
• Serve as a primary HR/payroll contact for employees and both facilities

HRIS & Data Management (ADP)

• Maintain accurate employee records in ADP HRIS
• Process employee changes including hires, terminations, promotions, and transfers
• Generate reports (headcount, payroll data, etc.)
• Assist with audits and compliance reporting

Onboarding & HR Processes

• Facilitate new hire orientation and required documentation
• Support offboarding processes, including final pay compliance by state
• Ensure compliance with I-9, E-Verify, and other regulatory requirements
• Manage day to day benefits data with Payroll and databases. Handling new hire benefits process, processes terminations, COBRA and completes other benefits projects. 401k knowledge and routine administration of programs.

Recruiting & Staffing (Production Roles)

• Support full-cycle recruiting for hourly production and skilled labor positions between both sites
• Partner with hiring managers and supervisors on staffing needs and open positions
• Post job openings, screen candidates, and coordinate interviews
• Manage high-volume recruiting efforts in a fast-paced manufacturing environment
• Coordinate and participate in hiring events, job fairs, and community outreach

Employee Engagement, Events and HR Support

• Support employee engagement initiatives and events across both facilities
• Participate in safety initiatives
• Respond to employee inquiries regarding payroll, benefits, and HR policies
• Support other HR projects and initiatives assigned

• Communicate HR policies, procedures and standards to new and existing employees

Qualifications / Requirements:

Education & Experience:

An associate or bachelor’s degree in human resources, business, or related field preferred. A minimum of 3–5+ years of HR/payroll experience, including multi-site payroll processing. Experience in a manufacturing environment and hands-on experience with ADP are both required. Must have a strong understanding of multi-state payroll laws and compliance and experience with timekeeping systems and high-volume hourly workforce.

Skills & Competencies:

• High attention to detail and accuracy, especially in payroll processing
• Ability to manage multiple priorities across different locations
• Strong problem-solving and analytical skills
• Excellent communication skills with ability to work with frontline employees and leadership
• Strong organizational skills and ability to meet strict deadlines
• Ability to maintain confidentiality and handle sensitive information
• Self-motivated with a positive and professional approach to management

Miscellaneous:

1. Notifies manager of any process, quality, equipment, safety, personnel problems, etc. and cooperates in resolving such issues as well. For example, requests assistance when systems prevent the efficient performance of duties or when a system fails.
2. Complies with all Company policies (i.e. personnel, safety, etc.).
3. Located in the Newark, DE Facility with occasional travel to our Chestertown, MD Facility.
4. Performs other duties as assigned. (Such duties may or may not be essential functions of the job.)

Environmental/Physical Factors: Works indoors in temperature-controlled environment. No significant exertion required. Primarily sits at desk, works on computer, talks on telephone, and interacts with employees. However, walks to and from other departments throughout the company, printers and fax machines, meetings, restroom, etc. May on occasion drive to and attend an offsite meeting or training seminar or pick up items locally for a company-sponsored event. When preparing for company-sponsored events, may assist with set up and break down of tables & chairs, transporting food, and cleanup.

Work-life and Culture:

LaMotte Company, a 100+ year-old global industry leader in developing and manufacturing premier water analysis solutions, operating in Newark, DE, Chestertown, MD and Warwick, UK. Our products are used around the world to accurately, quickly, and conveniently test water in a multitude of applications.

LaMotte relies on the success of our employees and are committed to supporting their growth. We offer competitive pay, along with performance-based increases. LaMotte offers a range of different shifts such as mornings, afternoons, evenings, and 12-hour shifts between both facilities to fit employee’s needs. LaMotte offers paid time off including vacation, sick leave, and paid holidays. We have several employee events including holiday events, employee appreciation events, community events, employee engagement, etc.

Full-time employees, who regularly work at least 30 hours per week, are eligible for employer-provided insurance including health, dental, vision, disability, life insurance, and supplemental insurance. Full-time employees are eligible to contribute to our 401(k) plan with an employer match available.

LaMotte is committed to a policy of Equal Employment Opportunity and will not discriminate against an applicant or employee on the basis of race, color, religion, creed, national origin or ancestry, sex, age, disability, military status, genetic information, sexual orientation, or any other legally recognized protected basis under federal, state, or local laws.