Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to support a manufacturing organization in Richmond, Virginia through accurate and efficient payment operations. This Long-term Contract position is well suited for someone who is detail-oriented, organized, and comfortable managing high-volume financial transactions in a structured environment. The role focuses on invoice handling, vendor record accuracy, and day-to-day accounts payable activities while working with tools such as Microsoft Office and PeopleSoft.

Responsibilities:
• Process invoices from receipt through payment, ensuring timely entry, proper documentation, and adherence to internal controls.
• Review and assign correct account codes to payable transactions so expenses are recorded accurately.
• Maintain and update supplier records, including validating data and supporting efforts to improve vendor master file accuracy.
• Execute payment activities such as ACH transactions and check runs in accordance with established schedules and procedures.
• Reconcile payable information and investigate discrepancies by coordinating with vendors and internal teams.
• Use PeopleSoft and Microsoft Office applications to manage accounts payable records, reporting, and workflow tracking.
• Monitor outstanding items and follow up on approvals or missing information to keep payment processing on track.• Experience performing full-cycle accounts payable tasks in a detail-oriented business environment.
• Working knowledge of invoice coding and account coding principles.
• Hands-on experience processing electronic payments, including ACH, and supporting check disbursements.
• Familiarity with vendor maintenance and data accuracy within supplier records.
• Proficiency with Microsoft Office, especially Excel, for financial tracking and documentation.
• Experience using PeopleSoft or a similar enterprise accounting system.
• Strong attention to detail and the ability to manage multiple priorities with accuracy.