Compliance Specialist

Application Instructions

Applicants - a job offer is contingent upon the completion of a satisfactory background check, negative drug test satisfactory to the AUI drug and alcohol policy and per state law. Test will be performed at a federally certified lab. Upon request an operator/safety certification must be provided.

This application will be given every consideration, but its receipt does not guarantee that the applicant will be employed. Each question should be answered in a complete, accurate and legible manner as no action can be taken on this application until all questions have been answered.

Position Description

The Compliance Specialist will play a vital role in ensuring adherence to labor laws and regulations by reviewing Certified Payroll Reports and associated documentation. The primary responsibility will be to identify any instances of non-compliance and meticulously prepare comprehensive reports outlining your findings. This position will require persistent follow-up and communication directly with industry partners.

1. Data Collection and Review:

• Collect and review Certified Payroll Reports (CPR) and supporting payroll records from the AUI Payroll team and subcontractors, utilizing both web-based applications and hard copy submissions.
• Collect and review Apprenticeship program documentation for all contractors.

2. Labor Compliance Support:

• Collaborate with clients and their representatives to assess the applicability of state and federal prevailing wage requirements, and provide labor compliance support, including guidance on prevailing wage rates.
• Ensure proper reporting of prevailing wages, fringe benefits, apprentice utilization, and resolution of employee wage violations.
• Ensure Apprenticeship documentation is submitted and correct; Apprentice certification, correspondences requesting apprentices, etc.
• Ensure journeyman to apprentice ratios are reflected accordingly on certified payroll reports, and if not follow-up with subcontractors or internal AUI operations team.

3. Documentation Management:

• Issue requests for missing or revised documentation and correspond with AUI internal team and subcontractors to ensure compliance.
• Establish and maintain comprehensive case files reflecting all relevant documentation.

4. Communication and Collaboration:

• Communicate with contractors to resolve discrepancies or inadequacies in Certified Payroll Report submittals.
• Communicate with contractors to resolve discrepancies or inadequacies in any supporting documentation including, but not limited to apprenticeship program information, employee pay stubs, fringe benefit statement, timesheets, etc.
• Review contracts for Prevailing Wage requirements and collaborate with other parties, as appropriate.

5. Software Utilization:

• Utilize LCP Tracker software to review and approve certified payroll and payroll documents
• Utilize third-party compliance software, such as Baker Tilly, as required.
• Assist with setup of projects on LCP Tracker and assist subcontractors as needed.
• Utilize various software such as Microsoft Office, Viewpoint, Project sight, Onedrive, etc.

6. Regulatory Compliance:

• Monitor changes and updates to state and federal labor compliance and prevailing wage regulations, applying them to agency/client labor compliance procedures and practices
• When necessary, submit requests for clarification from the Department of Labor regarding prevailing wage schedules.

7. Client Support:

• Assist staff with client requirements by preparing spreadsheets, documents, and emails as needed.
• Prepare for and provide information to comply with requests from auditors and respond to requests for certified payroll/labor compliance related documents.

8. Subcontract Administration:

• Review subcontract exhibits prior to submission to ensure all labor compliance requirements are properly documented.

9. Training and Education

• Provide training and guidance to Payroll team members and other stakeholders on prevailing wage compliance requirements and best practices.
• Develop and maintain process documentation and training materials related to prevailing wage processing.

10. Accounting Support:

• Provide assistance to the accounting department with various duties as required.
• Maintain subcontractor labor compliance dates within the accounting system.
• Manage and maintain the IRA Compliance email box.

Position Requirements

• Previous experience in payroll processing, auditing, or compliance-related roles preferred .
• Strong understanding of state and federal prevailing wage requirements, labor laws, and compliance standards is preferred .
• Proficiency in utilizing web-based applications and software for data collection and analysis; experience with LCP Tracker software preferred.
• Proficiency in utilizing Viewpoint or similar ERP preferred. Excellent communication skills, both written and verbal, with the ability to effectively interact with contractors, subcontractors, and agency staff.
• Exceptional attention to detail and organizational skills. Ability to work independently, prioritize tasks effectively, and meet deadlines in a fast-paced environment.
• Familiarity with subcontract administration processes and procedures is advantageous.
• Ability to maintain confidentiality and handle sensitive information with professionalism and integrity.
• Experience with payroll software and systems or similar platforms.
• Excellent analytical and problem-solving skills, with a strong attention to detail.
• Moderate to advanced Microsoft Office skills (Excel, Word, Outlook, Teams, etc.)
• This is an entry-level position with training provided for candidates who demonstrate a strong willingness to learn.

Equal Opportunity Employer

Our Company is proud to be an equal opportunity employer and will consider all applications for all positions equally without regard to their race, sex, age, color, religion, national origin, veteran status, genetic information or any disability as defined in the Americans With Disabilities Act, or for any other reason protected by State and/or Federal law.

AUI Partners does not offer VISA Sponsorship.