Sign up to access all features of our service.
  • Job search
  • Favorites
  • Create a CV
    New
  • Salaries
  • Subscriptions

Assistant Director Finance and Administration - Pharmacy

$58k - $73.14k
Full-time

Temple University

Temple University's School of Pharmacy is searching for a Assistant Director of Finance and Administration!

Salary Grade: T26

Salary Range: $58,000-$73,140
A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant's education and experience, all relevant internal equity considerations, department budget, and funding source.

Position Summary:
Reporting to the Assistant Dean for Finance, the Assistant Director for Finance & Administration provides comprehensive financial, administrative, and operational oversight for the School of Pharmacy. The position is responsible for supporting the planning, management, monitoring, and analysis of the School's financial resources, including operating, sponsored research, and other designated funds. The Assistant Director serves as a key financial and administrative resource to school leadership, faculty, and staff, providing financial analysis, reporting, budget monitoring, and recommendations to support sound fiscal management and informed decision-making.

The Assistant Director is responsible for the post-award financial and administrative management of sponsored research within the School of Pharmacy, ensuring that research expenditures, payroll, effort reporting, transfers, purchasing, and related activities are accurate, timely, appropriately documented, and compliant with University and sponsor requirements. The position works closely with faculty, research personnel, central University offices, and school leadership to resolve financial issues, monitor award activity, and support the effective administration of research funding.

In addition to financial and sponsored research responsibilities, the Assistant Director oversees and coordinates a range of administrative functions, including payroll and timekeeping, faculty and staff contract and salary-related processes, purchasing approvals, account access, and financial reporting. The position is responsible for student scholarship award tracking and reporting along with assuring the defined award criteria are met. The position develops and implements policies, procedures, and business processes designed to strengthen internal controls, improve operational efficiency, and ensure compliance with University policies and applicable regulatory and sponsor requirements.

The Assistant Director serves as a liaison between School of Pharmacy leadership, faculty, staff, and central administrative offices, communicating financial and operational information, coordinating work across functional areas, and providing guidance on policies, procedures, and administrative processes. The position exercises independent judgment in analyzing financial and administrative matters and makes recommendations to leadership regarding resource management, process improvements, and operational effectiveness.

This position is expected to be a full-time, on-site, in-person position.

Required Education and Experience:
* Bachelor's degree and at least four years of directly related experience. An equivalent combination of education and experience may be considered.

Required Skills and Abilities:
* Thorough knowledge of generally accepted accounting principles, accounting processes, procedures, and financial controls

* Demonstrated ability tocollect and analyze data, evaluate information, and present findings and recommendations.

*Demonstrated organizational, interpersonal, and prioritization skills.

*Must be able to work with a diverse population of faculty, staff, and other external contacts.

*Must have great attention to detail and sound judgments with the ability to multitask and make independent decisions for complex issues.

Essential Duties:
*Reviews, analyzes, and reconciles cost center reports, operating funds, sponsored research accounts, and other financial activity to ensure accuracy, proper classification, appropriate expenditures, and compliance with University policies and applicable funding requirements.

*Provides ongoing financial management and oversight of School of Pharmacy operating and sponsored research funds, including monitoring expenditures, available balances, commitments, payroll activity, and projected financial needs.

*Manages and conducts post-award financial and administrative review for sponsored research throughout the School of Pharmacy, ensuring expenditures and financial activity are consistent with approved budgets, award terms, University policies, and sponsor requirements.

*Reviews and processes sponsored research transactions, including effort reporting, journal entry transfers, payroll adjustments, purchasing activity, cost transfers, account corrections, and other financial adjustments.

*Monitors faculty research accounts and prepares monthly account summaries, financial reports, and analyses to assist faculty and school leadership in monitoring expenditures, balances, commitments, and available resources.

*Provides financial guidance and support to faculty, administrators, and staff regarding sponsored research expenditures, operating budgets, purchasing, payroll, account management, and University financial policies and procedures.

*Reviews and approves TUmarketplace purchasing activity and supply and equipment orders to ensure appropriate funding, proper authorization, budget availability, and compliance with University procurement requirements.

*Monitors the financial and administrative management of research-related activities, including animal laboratory expenses and other specialized expenditures, ensuring appropriate account coding, documentation, and funding sources.

*Establishes and maintains administrative and financial access for new sponsored awards and ensures appropriate system access for faculty and staff based on assigned responsibilities.

*Assists School of Pharmacy leadership with the development, monitoring, and administration of annual operating budgets and provides recommendations regarding resource allocation, expenditures, and financial priorities.

*Prepares recurring and ad hoc financial reports, forecasts, analyses, and presentations for the Assistant Dean, school leadership, faculty, and other stakeholders to support financial planning and decision-making.

*Identifies financial discrepancies, operational issues, and process deficiencies; researches root causes; and recommends corrective actions and process improvements.

*Responsible for student scholarship award tracking and reporting along with assuring the defined award criteria are documented and met.

*Develops, implements, and maintains departmental policies, procedures, internal controls, and business processes related to financial and administrative operations, ensuring alignment with School of Pharmacy and University policies and strategic objectives.

*Serves as a key liaison between School of Pharmacy leadership, faculty, staff, sponsored research personnel, and central University administrative offices regarding financial, payroll, purchasing, sponsored research, and administrative matters.

*Advises faculty and staff regarding financial and administrative requirements and serves as a resource for interpreting and applying University policies, procedures, and sponsor requirements.

*Coordinates and oversees the preparation and processing of Non-Tenure-Track contract renewals, Tenure-Track contracts, summer salary correspondence, non-"10" fund summaries, and other faculty-related financial and administrative documentation.

*Reviews and approves guest access requests and other administrative transactions in accordance with University policies and established School of Pharmacy procedures.

*Reviews and approves bi-weekly payroll and oversees time collection processes to ensure accurate and timely submission of payroll information.

*Monitors payroll expenditures against applicable operating and sponsored research funding and identifies and resolves discrepancies or funding issues.

*Coordinates with Human Resources and other University offices regarding faculty and staff appointments, compensation, payroll, contracts, and related administrative matters.

*Supports audits, financial reviews, sponsored research monitoring, and other compliance activities by providing requested documentation, reports, reconciliations, and financial information.

*Assists with the development and implementation of new administrative processes, systems, and procedures designed to improve efficiency, strengthen internal controls, and enhance customer service.

*Evaluates existing financial and administrative processes and recommends opportunities to streamline workflows, eliminate inefficiencies, improve reporting, and strengthen operational controls.

*Coordinates multiple financial and administrative activities simultaneously, prioritizing work based on deadlines, financial impact, compliance requirements, and the needs of school leadership, faculty, and staff.

*Exercises independent judgment in resolving complex financial and administrative issues and escalates significant or high-risk matters to the appropriate school or University leadership.

*Provides training, guidance, and procedural support to faculty and staff regarding financial systems, purchasing processes, sponsored research requirements, payroll procedures, and administrative policies.

*Maintains current knowledge of University financial policies, sponsored research requirements, procurement procedures, payroll processes, and applicable regulatory and sponsor requirements.

*Performs other duties as assigned.

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description employees have an obligation to avoid ethical, legal, financial and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution. Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Report contains statistics, policies, and procedures related to campus safety. Go here to review:
You may request a copy of the report by calling Temple University's Campus Safety Services at View phone number on us.fitly.work.
Vacancy posted 3 days ago
Similar jobs that could be interesting for youBased on the Assistant Director Finance and Administration - Pharmacy in Philadelphia, PA vacancy
  • $58k - $73.14k

     ...Temple University's School of Pharmacy is searching for a Assistant Director of Finance and Administration! Salary Grade: T26 Salary Range: $58,000-$73,140 A variety of important factors are reviewed by HR when considering salary, including job duties, the applicant... 
    Suggested
    Full time
    Contract work
    Summer work

    Temple University

    Philadelphia, PA
    2 days ago
  • $79k - $100k

     ...Finance And Accounting Position Assists in the development and implementation of property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand's target customer and property employees. The position provides the... 
    Suggested
    Contract work
    Work experience placement
    Local area

    Marriott International Inc

    Philadelphia, PA
    3 days ago
  • $80k - $90k

     ...University's Lewis Katz School of Medicine is searching for an Assistant Director, Finance! Salary Grade: T27 Salary Range: $80,000 - $90,000...  ...with LKSOM faculty and staff, the University PCard Administrator, and Internal Audits. * Reconcile all LKSOM transactions... 
    Suggested
    Full time

    Temple University

    Philadelphia, PA
    4 days ago
  •  ...environment where every voice matters. Vital Care is the premier pharmacy franchise business with franchises serving a wide range of...  ...insurance. 401(k) matching and tuition reimbursement. Employee assistance programs include mental health, financial and legal. Rewards programs... 
    Suggested
    Temporary work
    Local area
    Immediate start
    Remote work
    Flexible hours

    Vital Care Infusion Services

    Philadelphia, PA
    4 days ago
  • $60k

     ...Executive Assistant To The Managing Director Philadelphia Regional Office - Philadelphia, PA Overview Salary Range $60,000.00 Salary...  ...responsible for providing comprehensive executive-level administrative, operational, project management, and compliance support... 
    Suggested
    Work at office
    Local area
    Remote work
    Flexible hours
    Afternoon shift

    A Second Chance, Inc.

    Philadelphia, PA
    2 days ago
  • $20 - $25 per hour

     ...Financial Administrative Assistant Location: Philadelphia, PA 19121 Schedule: Fully Onsite Pay Rate: $20.00 - $25...  ...oriented Financial Administrative Assistant to support daily finance and office operations. This position offers the opportunity... 
    Hourly pay
    Contract work
    Temporary work
    Work at office
    Local area

    LHH Recruitment Solutions

    Philadelphia, PA
    1 day ago
  • Job Title: Accounting Professional - Billing Clerk II Location: Philadelphia, PA 19103 Contract: 24+ months (Possible Extension) Billing/clerk previous experience 2-3 yrs. Highschool ok, no college needed. Entry level/Jr role, Microsoft office exp...
    Contract work
    Local area
    2 days per week

    TriOptus LLC

    Philadelphia, PA
    1 day ago
  • Bank Of America Financial Center Manager At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities ...
    Work at office
    Flexible hours
    Shift work
    Weekend work
    Day shift

    Bank of America

    Camden, NJ
    4 days ago
  • Merchandising Team Leader As the full-time Merchandising Team Leader, you are the Store Team Leader's "go-to" in developing and implementing the Merchandising strategy for the store. Your passion lies in training and coaching your team into great merchants delivering...
    Full time
    Temporary work
    Part time
    Seasonal work
    Local area
    Flexible hours
    Shift work

    American Eagle Outfitters

    Philadelphia, PA
    5 days ago
  • $45k

     ...Job Description: Salary : $45,000 Scope of Position: This position is responsible for the assistance in the administration and maintenance of the PA CareerLink® One-Stop. This position requires a high degree of initiative and the ability to work independently to... 
    Contract work
    Work at office

    EDSI (Educational Data Systems, Inc.)

    Philadelphia, PA
    1 day ago
  • $35.1k - $52.9k

     ...JetPower®, AmpTekÔ, Jetway®, and more. JOB SUMMARY: This position provides general administrative and operational support for a staff of 140 leadership, mechanic, and support positions by assisting with financial and vendor-related tasks, conducting basic research, compiling... 
    Permanent employment
    Work at office

    Oshkosh Corporation

    Philadelphia, PA
    4 days ago
  • $40k

     ...Eastern North region and CUA 5 services the Logan/Olney region. JOB SUMMARY The CUA Administrative Assistant will provide high-level administrative support to the CUA Program Director and the Assistant Program Director. Some of the responsibilities are: Provides... 
    Full time
    Temporary work
    Work at office
    Monday to Friday
    Flexible hours

    Asociacion Puertorriquenos En Marcha Inc

    Philadelphia, PA
    7 hours ago
  • $19 - $21 per hour

     ...The Operations Assistant will assist the Operations Department, working in a fast-paced...  ...assignments including but not limited to, administrative tasks, procurement, research, and...  ...This is an on-site role. Reports to: Director of Operations Hours: Monday – Friday... 
    Hourly pay
    Full time
    Work at office
    Monday to Friday

    Bethesda Project

    Philadelphia, PA
    7 hours ago
  • $55k - $60k

     ...and update client data and templates  Respond to billing inquiries from attorneys and clients  Support the billing team on administrative tasks and special projects  Requirements ~0–2 years of relevant experience  ~ Associate degree or college-level accounting... 
    Full time

    Green Co.

    Philadelphia, PA
    a month ago
  • Job Title: Admin Assistant Job Overview: Contemporary Staffing Solutions is seeking a...  ...collaborate with various teams, coordinate administrative activities, and help ensure operational...  ...expertise spans Accounting & Finance, Call Center & Office Support, Human Resources... 
    Contract work
    Temporary work
    Work at office
    Monday to Friday

    Contemporary Staffing Inc

    Philadelphia, PA
    3 days ago
  •  ...share a passion for quality customer service and dedication-whether our customer is a client or another ZS employee. ADMINISTRATIVE ASSISTANT We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills,... 
    Contract work
    Work experience placement
    Work at office
    Local area
    Work from home
    Worldwide
    Flexible hours
    Shift work

    ZS

    Philadelphia, PA
    2 days ago
  •  ...Job Description Client is seeking a detail-oriented and motivated Temporary Administrative Assistant to support their Personal Lines Service Teams. This part-time, temporary position involves a mix of remote and in-office work. The ideal candidate will be able to... 
    Temporary work
    Part time
    Work at office
    Remote work
    Monday to Friday

    Scott & Crosby Staffing, Inc.

    Maple Shade, NJ
    13 hours ago
  •  ...Job Description Insight Global is looking for a Part Time Administrative Assistant working 30 hours per week. This person will join an insurance company dedicated to offering exceptional service and comprehensive coverage to our valued clients. We are seeking a detail... 
    Part time
    Work at office

    Insight Global

    Cheltenham, PA
    2 days ago
  • $20 - $25 per hour

     ...Position Title: Administrative Assistant Location: Blue Bell & Bala Cynwyd, PA Compensation: $20-$25/hour Work Schedule: Monday-Friday, 9:00 AM-5:30 PM with a 1-hour unpaid lunch On-Site or Hybrid: Fully On-Site; primarily based... 
    Permanent employment
    For contractors
    Work at office
    Local area
    Monday to Friday
    Flexible hours

    Addison Group

    Blue Bell, PA
    3 days ago
  •  ...Administrative Assistant Our client is a premier, dynamic real estate firm dedicated to creating exceptional property experiences. They thrive on a corporate culture rooted in commitment, collaboration, excellence, and mutual trust. They believe in empowering their... 
    Contract work
    For contractors
    Work at office
    Immediate start

    Gateway Search Associates Inc

    Plymouth Meeting, PA
    14 hours ago
  • $1,000 per month

     ...great performance. Primary Function The Business Operations Assistant provides support to the DTC Call Center staff and senior management...  .... Provide support to the DTC Sales Call Center through administrative project focused responsibilities and other related duties as... 
    Work experience placement
    Work at office

    NewRez LLC

    Fort Washington, PA
    4 days ago
  •  ...Administrative Assistant Come build hope with us! MHP hiring a full-time Administrative Assistant who will provide support to MHP's Recovery Learning Centers in Philadelphia. The Administrative Assistant will provide a wide array of administrative support, including... 
    Full time
    Work experience placement
    Internship
    Flexible hours
    Afternoon shift

    Mental Health Partnerships

    Philadelphia, PA
    13 hours ago
  • $18 - $22 per hour

     ...Position Title:  Administrative Assistant Location:  Philadelphia, PA Assignment Type:  Contract-to-Hire Compensation:  $18-22/hr Work Schedule:  Monday–Friday, 8:00 AM–5:00 PM On-Site or Hybrid:  Fully On-Site Benefits:  This position is eligible for... 
    Permanent employment
    Contract work
    Local area
    Monday to Friday

    Addison Group

    Philadelphia, PA
    5 days ago
  • $15.92 per hour

     ...Administrative Assistant Join our team today and immerse yourself in a rewarding career for years to come! As an Administrative Assistant you will work in an office-based setting with positions located throughout Southern Jersey. The ideal candidate will possess... 
    Extra income
    Full time
    Work at office
    Monday to Friday

    Oaks Integrated Care

    Cherry Hill, NJ
    1 day ago
  •  ...Administrative Assistant We are seeking a highly organized, detail-oriented Administrative Assistant to support our growing business. This position is ideal for someone who enjoys working in a fast-paced environment, managing multiple priorities, and ensuring projects... 
    Work at office

    Express Employment Professionals Defunct

    Gloucester City, NJ
    1 day ago
  •  ...Administrative Assistant Our client in Villanova is looking for an Administrative Assistant to join their team. This is a Direct Hire, onsite position that offers an excellent salary up to 58k and awesome benefits including very generous PTO/Retirement and much, much... 
    Work at office
    Flexible hours

    The Emerson Group

    Bryn Mawr, PA
    1 day ago
  •  ...future in media and technology, we want you to fast-forward your career at Comcast. Job Summary Responsible for providing administrative support to senior management and staff. Coordinates multiple projects; orchestrates meetings, researches agenda items, analyzes... 
    Work experience placement
    Work at office
    Night shift
    Weekend work

    Comcast

    Philadelphia, PA
    3 days ago
  •  ...Administrative Assistant at Bryn Mawr Hospital - Radiation Oncology Make an Impact! You are the backbone to the office running smoothly and efficiently! Come join our team and provide the administrative and secretarial function by answering phones, scheduling meetings... 
    Full time
    Part time
    Work at office
    Shift work

    Main Line Health

    Lower Merion, PA
    5 days ago
  •  ...and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work? Job Title: Administrative Assistant Department: Renal Entity: Clinical Practices of the University of Pennsylvania (CPUP) Location: Hospital of the... 
    Work at office

    Penn Medicine

    Philadelphia, PA
    4 days ago
  • $25 - $30 per hour

     ...About Nexvel Solutions - Administrative Assistant Nexvel Solutions is a growing digital marketing agency serving businesses across home services, healthcare, and professional industries. We specialize in SEO, paid advertising, web development, and digital strategy... 
    Full time
    Part time
    For contractors
    Work at office
    Flexible hours
    Shift work

    Nexvel

    Elkins Park, PA
    2 days ago

Do you want to receive more vacancies?

Subscribe and receive similar vacancies to Assistant Director Finance and Administration - Pharmacy. Be the first to apply!