Admin Assistant

Job Title: Admin Assistant

Job Overview:
Contemporary Staffing Solutions is seeking a Admin Assistant to join our client in a role that supports key business operations and contributes to important organizational initiatives. This onsite, temp to hire opportunity is based in Philadelphia, PA and offers the chance to play a vital role in maintaining efficient day to day office functions. The selected candidate will collaborate with various teams, coordinate administrative activities, and help ensure operational processes run smoothly. Success in this position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a professional environment.

Work Schedule:
Monday through Friday, 8:00 AM to 4:30 PM with a 30 minute lunch break

Key Responsibilities of the Admin Assistant:

• Coordinate administrative activities, including calendar management, meeting logistics, and support for business events and internal gatherings.
• Oversee office operations by managing supply inventory, submitting service requests, and helping maintain a professional and organized workspace.
• Facilitate purchasing and expense related processes, including documentation updates, order adjustments, and tracking shared operational costs.
• Support shipping and receiving activities while ensuring materials and resources are routed efficiently to appropriate stakeholders.
• Assist with special assignments, operational projects, and cross functional administrative coverage to support broader organizational needs.

Qualifications and Skills for the Admin Assistant:

• Previous administrative, office support, or coordination experience in a professional business environment.
• Strong organizational and time management skills with the ability to balance multiple responsibilities simultaneously.
• Proficiency with standard office technology and business software, including scheduling, communication, and recordkeeping tools.
• High level of attention to detail with the ability to manage documentation, purchasing activities, and expense tracking accurately.
• Excellent interpersonal and communication skills with a customer service mindset and the ability to collaborate effectively across teams.

Why Join Us?
This opportunity offers hands on involvement in a wide range of administrative and operational functions that directly support business success. You will work closely with professionals across multiple areas of the organization while gaining exposure to important projects and daily business operations. The role provides a collaborative environment where strong organizational and coordination skills can continue to grow.

About Us:
Contemporary Staffing Solutions (CSS) is a trusted leader in providing contract, temporary, temp to hire, and direct hire staffing solutions. With decades of experience, we have grown from a staffing agency into a nationwide provider of workforce management solutions. Our niche recruitment expertise spans Accounting & Finance, Call Center & Office Support, Human Resources, Sales & Marketing, and Information Technology. Explore more about CSS and how we connect great talent with exceptional opportunities by visiting Contemporary Staffing Solutions.