Human Resources Coordinator

Full-time

Description

Human Resources Coordinator

Freed-Hardeman University

Job Title: Human Resources Coordinator

Department: Human Resources

Reports To: Director of Human Resources

FLSA Status: Non-exempt

Prepared By: Human Resources

Prepared Date: April 22, 2022

Approved By: Jason Brashier

GL: 1-000-405-7130

Summary

The Human Resources Coordinator provides comprehensive support for university HR operations with a primary emphasis on employee benefits administration and management of the student worker (work-study) program. This includes coordinating benefit enrollments and changes, advising employees, maintaining accurate benefits and payroll records, and supporting compliance requirements.

The position also leads all recruiting, hiring, onboarding, placement, and documentation processes for work-study students, offering training and guidance to supervisors and student workers. Additional responsibilities include supporting faculty and staff recruitment, onboarding processes, HR documentation, training coordination, audits, and general HR operations. The role is proactive with expectations for continual process improvement and updating procedures and workflows.

Essential Duties and Responsibilities

(Other duties may be assigned.)

1. Employee Benefits Administration

- Serves as the primary contact for employee benefit questions, including health, dental, vision, disability, life insurance, retirement plans, and health savings accounts.

- Coordinates benefit enrollments, terminations, life-event changes, and employee communications.

- Works closely with benefit vendors to resolve issues and ensure accurate plan administration.

- Assists with accounting and payroll processes related to benefit deductions and employer contributions.

- Supports open enrollment activities—communication, scheduling, and assisting employees.

- Maintains accurate benefit records, files, and HRIS entries; ensures compliance with benefit-related regulations and reporting requirements.

2. Student Worker / Work-Study Program Leadership

- Serves as the primary coordinator for all work-study recruiting, hiring, onboarding, placement, and compliance processes.

- Consults with campus departments to determine student staffing needs, competencies, and placement strategies.

- Guides students through application, hiring, onboarding, and general employment questions.

- Reviews and recommends workflow, system, and process improvements for student employment.

- Supports event planning and special projects related to student employment.

- Designs and delivers training sessions for work-study supervisors and student workers.

3. Recruitment, Onboarding, Training & General HR Support

- Supports recruitment for faculty, staff, and student positions; assists hiring managers in identifying skill and competency needs.

- Responds to applicant inquiries and ensures a professional candidate experience.

- Supports onboarding, compensation processes, training programs, performance support, leave management, offboarding, and compliance documentation.

- Develops, schedules, and presents HR-related training sessions; maintains the HR training calendar.

- Develops, updates, and maintains training materials, checklists, and workflows.

- Monitors, tracks, and documents ongoing training for campus employees.

- Maintains active and archived HR and personnel files, including HRIS updates.

- Assists with audit preparation by gathering documentation and ensuring compliance.

- Stays current with federal, state, and regulatory developments; recommends policy updates accordingly.

Supervisory Responsibilities

None.

Qualifications

Bachelor’s degree and five or more years of related experience or training. Skilled in payroll processing preferred.

Physical Demands

Primarily seated work; occasional standing and walking.

Work Environment

Quiet office environment.

Freed-Hardeman University is an academic community, associated with churches of Christ, which is dedicated to providing excellent undergraduate, graduate, and professional programs. The mission of Freed-Hardeman University is to help students develop their God-given talents for His glory by empowering them with an education that integrates Christian faith, scholarship, and service.

Pursuant to this mission and Section 703(e)(2) of Title VII of the Civil Rights Act, Freed-Hardeman University exercises a preference for applicants active within the churches of Christ. Freed-Hardeman University complies with all applicable federal and state non-discrimination laws and does not unlawfully discriminate on the basis of race, color, national origin, age, sex, disability, or prior military service in the administration of its employment practices.