HR/AP Assistant for Assisted Living Community

Job Description

Job Description

Human Resources Assistant/Accounts Payable

Location: Sarasota, FL
Status: Full Time 30-40 hours M-F
Department: Human Resources
Reports To: Human Resources Manager 

Job Summary:

We are seeking a detail-oriented and proactive Human Resources Assistant/Accounts Payable to support our HR Department. This position requires a versatile individual who can seamlessly multi-task, change directions quickly and manage a variety of tasks related to payroll, employee management and financial transactions. The ideal candidate will possess assisted living/memory care administrative experience, strong organizational skills, excellent communication abilities, and a commitment to maintaining confidentiality and accuracy.

Key Responsibilities:

**Human Resources:**

- Assist with onboarding new employees, coordinating training and orientation schedules, and ensuring a smooth transition into the company.
- Maintain employee records, payroll processing, and time and attendance program, ensuring data integrity and updating HR databases as required.
- Support employee engagement and fill in at front desks to cover breaks.
- Respond to employee inquiries regarding HR policies, benefits, and procedures in a timely and professional manner.

- Assist in all other tasks as directed by Human Resources Manager.

**Accounts Payable Duties:**

- Process vendor invoices and monthly AMEX accounts in a timely manner. 
- Conduct invoice verification against purchase orders and receipts, addressing discrepancies as necessary.
- Assist in maintaining accurate records of accounts payable transactions and vendor communications.
- Prepare weekly and monthly financial reports related to accounts payable activities.
- Support month-end closing procedures by ensuring timely entry and reconciliation of accounts payable transactions.
- Coordinate with external vendors and internal departments to resolve payment issues and enhance relationships.

Qualifications:

- Previous experience in HR and/or accounts payable or similar roles is a plus.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint), Time and Attendance and familiarity with HRIS and accounting software.
- Strong organizational skills and attention to detail with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- A team player with a positive attitude and a willingness to learn.

What We Offer:

- Competitive salary and benefits package
- Opportunities for professional development and career advancement
- A collaborative and inclusive work environment

**How to Apply:**

We are an equal opportunity employer and welcome applications from candidates of all backgrounds. We look forward to meeting you!

A Level 2 Background Screening will be required.