Office Assistant

Office Assistant

Brentwood, TN

Direct Hire/Full Time/Onsite

LHH is hiring a Dispatch/Office Coordinator for a construction waste removal business based in Williamson County. We are looking for candidates who have previous customer office management and scheduling experience. This position plays a key role ensuring projects and budgets are timely/accurate.

Responsibilities

• Prioritize service calls according to level of urgency.
• Forecast schedule for one week ahead.
• Maintain good communication with maintenance companies, assisting technicians with checking in and out, and fulfilling maintenance companies' particular requirements.
• Update and maintain account profiles.
• Preparing outgoing invoices.
• Collect past due invoices.
• Coordinate repair request/pick ups and follow up between delivery drivers and customers.
• Schedule, and update any incoming work orders.
• Work within any different vendor portals to update their job requests and invoicing.
• Order parts, schedule extra equipment needed for delivery and pickup.

Qualifications

Basic Accounting knowledge of receivables

QuickBooks familiarity

Outstanding communication & time management skills

Comfortable working in/out of Microsoft Office Suite

Prior experience in an administrative, office management, client/customer support role(s)

Pay Range

$52-55,000/yr

Equal Opportunity Statement

We are committed to diversity and inclusivity.