OFFICE MANAGER / EXECUTIVE ASSISTANT
$60kWild Card, Inc
Job Description
Job Description
OFFICE MANAGER / EXECUTIVE ASSISTANT
Full-Time | On-Site
Starting Salary: $60,000
We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration.
This role is ideal for someone who thrives on structure, systems, and ownership .
KEY RESPONSIBILITIES
Accounting, Finance & Admin
- Daily management of QuickBooks
- Send and track bank wires
- Create and manage purchase orders
- Support tax collection and compliance
- Track insurance policies and ensure compliance
Systems, Data & Organization
- Advanced Excel work (trackers, dashboards, reports)
- Transfer whiteboard planning into Excel and keep current
- Maintain corporate master to-do list and hold accountability
Logistics & Supply Chain
- Book domestic freight and trucking
- Coordinate air and ocean freight from China
- Place and manage China supply orders
Legal & IP
- Search and file trademarks
️ HR & Company Operations
- HR coordination and compliance support
- Employee records and onboarding assistance
- Coordinate company events (Christmas party, team events)
✈️ Executive & Personal Support
- Book business and personal travel
- Calendar management and executive support
- Light copywriting and special projects
REQUIRED SKILLS
- Expert-level QuickBooks
- Advanced Excel skills
- Exceptional organization and follow-through
- High level of discretion and professionalism
- Ability to manage multiple priorities independently
LOCATION
On-site only (not remote)
WHY THIS ROLE
- $60,000 starting salary
- Leadership-facing, high-impact position
- Real ownership and responsibility
- Long-term growth opportunity
Vacancy posted 19 days ago
Similar jobs that could be interesting for youBased on the OFFICE MANAGER / EXECUTIVE ASSISTANT in Nolensville, TN vacancy
- ...people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. Assistant Office Manager Location: Smyrna, TN If you're looking for a career where purpose meets opportunity, and where your contributions truly...SuggestedTemporary workWork at officeLocal areaFlexible hours
Wilson Bank & Trust
Smyrna, TN2 days ago - ...Executive Assistant to Executive Director **This position location is Brentwood, TN. **How to apply... ...an extension of the Executive Director office supporting the ministry and goals of... ...meetings. In addition, conduct research, manage the workflow and schedule of Executive...SuggestedWork at officeLocal areaMonday to FridayFlexible hoursNight shiftAfternoon shift
outh Carolina United Methodist Conference
Brentwood, TN2 days ago $25 per hour
...seeking a highly organized and proactive Executive Administrative Assistant to support our leadership team. This... ..., tech-savvy, and capable of managing multiple priorities in a fast-paced... ...and other documents using Microsoft Office Suite (Word, Excel, PowerPoint) and...SuggestedContract workPart timeWork at officeFlexible hoursA BC Consulting Group
Nolensville, TN2 days ago$25 per hour
...Consulting Group is looking for a part-time Executive Administrative Assistant in Nolensville, TN. The ideal... ...high-level administrative support, manage communications, and handle document... ...administrative role, proficiency in Microsoft Office, and exceptional organizational and...SuggestedPart timeWork at officeFlexible hours- Wilson Bank & Trust in Smyrna, TN is seeking an Assistant Office Manager to support the Office Manager and oversee daily bank office operations. You will help maintain deposit operations, assist customers, and drive sales/service efforts to meet performance goals. The...SuggestedWork at office
- ...paced environment and have the skills to manage and inspire a team? If you're looking for... ...team excel, we want you to apply for our Office Manager! Key Responsibilities: Manage the... ...dealership accounts payable and receivable, assisting with payroll and budgeting as needed....Work at officeLocal area
Carlock Automotive Group
Franklin, TN5 days ago $45.82k - $76.36k
...Join to apply for the Executive Assistant to CRO role at TruGreen 2 days ago Be among the first... ..., with Monday through Thursday in the office and Fridays as designated work-from-home... ...Executive Support Time & Calendar Management: Optimize executive schedules by prioritizing...Full timeWork at officeLocal areaWork from homeMonday to ThursdayTruGreen
Franklin, TN3 days ago$27 per hour
...Executive Administrative AssistantExecutive Administrative Assistant Location: Franklin, TN (Hybrid - Remote on Fridays, subject... ...and external stakeholdersUse MS Office Suite (Word, Excel, PowerPoint... ...Concur (travel and expense management)Strong communication and interpersonal...Hourly payWeekly payRemote workMonday to FridayClearanceJobs
Franklin, TN1 day ago- ...Job Description: Title: Executive Assistant Location: Chicago, IL Workstyle : Onsite Mars does not sponsor visas for this role. This position... ...and peers. What will be your key responsibilities? Actively manage/maintain electronic calendars and arrange telephone/video...Work experience placementVisa sponsorshipRelocation package
Mars, Incorporated and its Affiliates
Franklin, TN3 days ago - ...opportunities. Your role on the team Maintains executive management team members' calendars and schedules... ...of executive management team members Assists with preparation of PowerPoint... ...basis Ensures that an optimal level of office supplies, letterhead and envelopes for...Full timeContract workWork at officeWorldwide
Geodis
Brentwood, TN2 days ago - ...Executive Assistant IIIWe are seeking a highly organized, proactive, and collaborative Executive Assistant to support three Vice Presidents... ...What You Will DoProvide proactive executive support, including managing a complex, global calendar across multiple time zones and...
Artech
Franklin, TN5 days ago - ...Executive AssistantBeaman GMC - Antioch, TN 37013OverviewSalary Range $18.00 - $25.00 Hourly... ...is looking for a temporary Executive Assistant to join our growing team. Hudson... ...fastest growing auto dealer groups and management companies in the Southeast U.S. If you...Hourly payTemporary workLocal areaShift work
Hudson Automotive Group, Inc
Antioch, TN2 days ago - ...Position Summary The Business Office Manager directs the overall administrative, billing, accounting, and payroll functions of the Business... ...customer service and a positive attitude towards patients Assist in the evacuation of patients Demonstrate dependable,...Work at office
Garden Terrace Alzheimer's Center of Excellence (Overland Pa...
Antioch, TN5 days ago - ...to the Calm app for FREE, which is used for meditation, stress management, and better sleep. Through our performance management program,... ...environment. Job Summary Provides administrative support to executive employees in the organization. Uses business software applications...
Delek US
Brentwood, TN5 days ago - ...Executive AssistantLocation: Franklin, TNAbout the RoleThe Executive Assistant (EA) provides administrative support to the C-Suite leaders... ...of trust and integrity, managing the support and coordination... ...directed – utilizing Microsoft Office productsEstablishes, develops...Work at officeRemote work1 day per week
Acadia Healthcare
Franklin, TN3 days ago - ...Job Schedule: Full-time - Hybrid - in office Monday-Thursday Education Requirement:... ...with Us. We are currently looking for an Executive Assistant to join our team in Franklin, TN. This... ...We're Looking for: Required: Ability to manage multiple tasks, prioritize effectively,...Full timeWork at officeLocal area
Nissan Motor Co
Franklin, TN4 days ago - ...Cardiovascular Logistics (CVL) is seeking an Executive Assistant to provide high-level administrative, operational and project support to the... .... Based in Nashville, TN, the role partners with leaders to manage priorities, coordinate initiatives, and ensure timely...
Cardiovascular Logistics
Brentwood, TN3 days ago - ...Executive AssistantThe Executive Assistant will provide administrative support and will be responsible for a wide... ...visits, make travel arrangements, manages calendars, process expense reports... ...support.Experience with Microsoft Office including Word, Excel, Outlook and...Work at office
BSA Health System
Brentwood, TN1 day ago - ...Join to apply for the Office Manager role at Star Dental Partners . Location: Franklin, TN. Schedule: Monday & Thursday 7:30am - 6:00pm;... ...managing the operations of a single location. The OM will focus on executing numerous operational tasks in their dental practice with the...Full timeWork at office
Star Dental Partners
Franklin, TN5 days ago - ...Job Title: Business Office Manager skilled nursing Job Summary: The Waters of Smyrna is seeking a highly skilled and organized Business Office Manager to join our compassionate team. As a Business Office Manager, you will be responsible for overseeing the day-to-day operations...Work at office
The Waters of Dillsboro-Ross Manor
Smyrna, TN5 days ago - ...Office Manager Pay Rate/Range: $36.50 Hours: 8:00 a.m. to 5:00 p.m. Location: Franklin, TN Duration: 6 months Office Management and Organization Ensure the office runs in an orderly and efficient manner, maintaining a well-organized workspace. Oversee the reception...Work at office
inSync Staffing
Franklin, TN5 days ago - ...PDS Health is seeking an Operations Manager Trainee to gain the knowledge to independently run a PDS-supported dental office. You will complete the OM Development Program under supervision, aiming to manage a dental office in 4–6 months after training. Responsibilities...TraineeshipWork at office
PDS Health
Franklin, TN1 day ago $26 - $28 per hour
...monthly physician board meetings Manage QLink database used for... ...duties including responding for executive when he/she is unavailable,... ...arrangements, and scheduling meetings. Assisting other staff as requested.... ...level of proficiency with MS Office products including Outlook,...Contract workComrise
Brentwood, TN2 days ago- ...Our client is currently seeking a Executive Assistant Top 3 Skills: Prior Experience as Exec Assistant for a VP in a mid to large-size... ...Do • Provide proactive executive support, including managing a complex, global calendar across multiple time zones and helping...
The Judge Group
Brentwood, TN2 days ago - ...Executive Assistant We are looking for an Executive Assistant to join an industry-leading organization... ...serves as a liaison to other senior management teams; organizes and coordinates... ...needed. Order and maintains stock of office supplies. May manage company fleet registration...Work experience placementWork at officeFlexible hours
THORNDALE PARTNERS
La Vergne, TN5 days ago - ...Executive Assistant to the Chief Marketing & Communications Officer (CMCO)At K-LOVE, every role is ministry. We hire first for ministry alignment and a shared commitment... ...resource for the CMCO through project management, operational, and administrative duties within...Contract workTemporary workWork at office
Educational Media Foundation
Franklin, TN3 days ago - ...Executive Assistant Cardiovascular Logistics (CVL), a premier cardiovascular physician management organization, is seeking an Executive Assistant to provide high-level administrative... .... Will be responsible for Corporate Office facility once permanent location is...Permanent employmentWork at officeRelocation
Cardiovascular Logistics
Brentwood, TN1 day ago $18 per hour
...Office Manager Kitchen Tune-Up is seeking an Office Manager to greet customers in our showroom. This valued team member handles all correspondence, billing, filing, and support duties for our busy team of kitchen remodelers. Duties and Responsibilities: Coordinates...Hourly payContract workWork at office$23 - $24 per hour
We are seeking a detail-oriented, professional Office Manager to support our office operations. This role is a hybrid mix of essential financial... ...and courier services. Provide high-level administrative assistance to the team, including occasional scheduling or document...Hourly payPermanent employmentTemporary workWork experience placementWork at officeShift workNight shiftBrentwood, TN23 days ago$15.5 - $16 per hour
...working in our four global Home Offices, Distribution Centers or... ...maintains confidentiality Acts as Manager on Duty adhering to company... .../closing procedures are executed according to company guidelines... ...program; adoption assistance. All benefits are provided in...Hourly payTemporary workLocal areaImmediate startHome officeFlexible hoursNight shiftThe TJX Companies , Inc.
Franklin, TN3 days ago
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to OFFICE MANAGER / EXECUTIVE ASSISTANT. Be the first to apply!
