OFFICE MANAGER / EXECUTIVE ASSISTANT

$60k

Wild Card, Inc

Nolensville, TN

Job Description

Full-Time | On-Site

Starting Salary: $60,000

We are seeking a highly organized, detail-driven Office Manager / Executive Assistant to serve as the operational backbone of a fast-growing company. This is a high-trust, high-responsibility role supporting executive leadership across finance, operations, logistics, compliance, and administration.

This role is ideal for someone who thrives on structure, systems, and ownership .

KEY RESPONSIBILITIES

Accounting, Finance & Admin

Daily management of QuickBooks
Send and track bank wires
Create and manage purchase orders
Support tax collection and compliance
Track insurance policies and ensure compliance

Systems, Data & Organization

Advanced Excel work (trackers, dashboards, reports)
Transfer whiteboard planning into Excel and keep current
Maintain corporate master to-do list and hold accountability

Logistics & Supply Chain

Book domestic freight and trucking
Coordinate air and ocean freight from China
Place and manage China supply orders

Legal & IP

Search and file trademarks

️‍ HR & Company Operations

HR coordination and compliance support
Employee records and onboarding assistance
Coordinate company events (Christmas party, team events)

✈️ Executive & Personal Support

Book business and personal travel
Calendar management and executive support
Light copywriting and special projects

REQUIRED SKILLS

Expert-level QuickBooks
Advanced Excel skills
Exceptional organization and follow-through
High level of discretion and professionalism
Ability to manage multiple priorities independently

LOCATION

On-site only (not remote)

WHY THIS ROLE

$60,000 starting salary
Leadership-facing, high-impact position
Real ownership and responsibility
Long-term growth opportunity

Apply

Vacancy posted 16 days ago

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