Senior Office Coordinator
$80k - $105kAvantier Inc.
Job Description
Job Description
Senior Office Coordinator
Location: North Plainfield, New Jersey
Company: Avantier – Premium Custom Optics Manufacturer
Base Salary: $80,000 - $105,000
About Avantier Inc.
At Avantier, you won’t just “have a job”—you’ll work on real, cutting-edge technology used in aerospace, defense, and life sciences.
We are a global photonics company (25+ years), specializing in custom optical design, engineering, and manufacturing for high-tech industries worldwide.
Position Overview
Avantier is seeking an experienced Senior Office Coordinator to support daily office and operational activities. We are looking for someone who has previously worked in a similar role and can confidently manage administrative tasks, communication, inventory coordination, and follow-ups in a fast-paced environment.
The ideal candidate is organized, proactive, detail-oriented, and comfortable managing multiple priorities while communicating effectively across teams.
Key Responsibilities
- Prepare packing slips, invoices, and related documentation
- Manage emails, follow-ups, and internal/external communication
- Prioritize tasks based on urgency and business needs
- Maintain office procedures, records, and organizational systems
- Assist with inventory tracking and office supply coordination
- Handle incoming phone calls and route inquiries appropriately
- Support managers and cross-functional teams with daily operations
- Identify and communicate issues proactively
- Assist with ad-hoc operational, administrative, and office tasks as needed
Qualifications
- 5+ years of experience in an office coordination, administrative, or operations support role
- Experience with invoicing, documentation, inventory management, and phone handling
- Strong written and verbal communication skills
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Strong organizational and time management skills
- Ability to multitask and work independently
- High attention to detail and accuracy
- Self-motivated with a proactive mindset
Why Join Avantier
- Competitive compensation and full benefits (Medical, Dental, Vision, 401k)
- Opportunity to work in a growing high-tech industry
- Collaborative, hands-on environment with real impact
Additional Information
- Work Hours: Monday–Friday, 9:00 AM – 6:00 PM
- Work Location: In-person (5 days/week)
- Job Type: Full-time
Vacancy posted a month ago
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