Accounts Receivable Specialist

Accounts Receivable Specialist

The Accounts Receivable Specialist plays a key role on a growing accounting team by managing high-volume AIA and Time & Material (T&M) billing. This position focuses on ensuring invoice accuracy, completing client-required documentation, and supporting month-end billing processes. The role is well suited for someone with 12 years of billing or accounts receivable experience, preferably in the construction industry, who enjoys working in a fast-paced, deadline-driven environment and takes pride in maintaining organized and accurate financial records.

Responsibilities

• Prepare and process high-volume AIA and Time & Material (T&M) billings on a monthly basis.
• Manage approximately 100 AIA billings and 700 T&M billings each month while maintaining accuracy and timeliness.
• Review all billing information for accuracy and completeness prior to invoice submission.
• Complete and compile client-specific billing forms and supporting documentation required with invoices.
• Upload invoices and all supporting documents into customer billing portals according to client requirements.
• Coordinate with Project Managers to ensure invoices are prepared correctly and ready for customer submission.
• Maintain organized electronic records of billing documentation and supporting files for easy retrieval and audit readiness.
• Scan and upload documents into the company network as part of month-end close activities.
• Use Bluebeam to scan, organize, and file documents within MDrive following established naming conventions.
• Assist with additional accounts receivable and billing-related tasks as needed to support the overall accounting function.

Essential Skills

• 12 years of experience in Accounts Receivable, billing, or related accounting functions.
• Hands-on experience processing AIA billings and/or Time & Material (T&M) billings.
• Strong attention to detail with a commitment to invoice accuracy and data integrity.
• Excellent organizational skills and the ability to maintain structured electronic records.
• Proven ability to manage a high volume of transactions while consistently meeting deadlines.
• Proficiency in Microsoft Office, including strong skills in Excel.
• Comfort working in a fast-paced, deadline-driven environment.
• Ability to collaborate effectively with internal stakeholders such as Project Managers.

Additional Skills & Qualifications

• Experience within the construction industry, particularly with construction-related billing and invoicing.
• Familiarity with AIA billing processes and construction invoicing requirements.
• Experience using Bluebeam or similar document management and PDF markup software.
• Associates or Bachelors degree in Accounting, Finance, Business, or a related field.
• Demonstrated experience working with high invoice volumes, including approximately 700 invoices and 100 AIA invoices per month.
• Strong communication skills to work effectively with both internal teams and external clients.

Work Environment

The Accounts Receivable Specialist works as part of a collaborative accounting department that includes an AP team of five and an AR team of two. The environment is team-oriented, with colleagues who tend to build long-term careers and stay with the organization for many years. The culture emphasizes growth, support, and community, with leadership that has advanced through the organization over time. Employees enjoy a variety of fun and engaging programs such as escape rooms, axe throwing, group walks, and community involvement activities. The role involves regular use of Microsoft Office tools, customer billing portals, Bluebeam, and the company’s network and document management systems. The work setting supports a professional, collaborative atmosphere where accuracy, reliability, and mutual support are highly valued.

Job Type & Location

This is a Contract position based out of Sterling, VA.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr. Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Sterling, VA.

Application Deadline

This position is anticipated to close on Oct 15, 2026.