Accounts Receivable Specialist

Job Description

Job Description

Accounts Receivable Specialist

Job Description

The Accounts Receivable Specialist plays a key role on a growing accounting team by managing high-volume AIA and Time & Material (T&M) billing. This position focuses on ensuring invoice accuracy, completing client-required documentation, and supporting month-end billing processes. The role is well suited for someone with 12 years of billing or accounts receivable experience, preferably in the construction industry, who enjoys working in a fast-paced, deadline-driven environment and takes pride in maintaining organized and accurate financial records.

Responsibilities

• Prepare and process high-volume AIA and Time & Material (T&M) billings on a monthly basis.
• Manage approximately 100 AIA billings and 700 T&M billings each month while maintaining accuracy and timeliness.
• Review all billing information for accuracy and completeness prior to invoice submission.
• Complete and compile client-specific billing forms and supporting documentation required with invoices.
• Upload invoices and all supporting documents into customer billing portals according to client requirements.
• Coordinate with Project Managers to ensure invoices are prepared correctly and ready for customer submission.
• Maintain organized electronic records of billing documentation and supporting files for easy retrieval and audit readiness.
• Scan and upload documents into the company network as part of month-end close activities.
• Use Bluebeam to scan, organize, and file documents within MDrive following established naming conventions.
• Assist with additional accounts receivable and billing-related tasks as needed to support the overall accounting function.

Essential Skills

• 12 years of experience in Accounts Receivable, billing, or related accounting functions.
• Hands-on experience processing AIA billings and/or Time & Material (T&M) billings.
• Strong attention to detail with a commitment to invoice accuracy and data integrity.
• Excellent organizational skills and the ability to maintain structured electronic records.
• Proven ability to manage a high volume of transactions while consistently meeting deadlines.
• Proficiency in Microsoft Office, including strong skills in Excel.
• Comfort working in a fast-paced, deadline-driven environment.
• Ability to collaborate effectively with internal stakeholders such as Project Managers.

Additional Skills & Qualifications

• Experience within the construction industry, particularly with construction-related billing and invoicing.
• Familiarity with AIA billing processes and construction invoicing requirements.
• Experience using Bluebeam or similar document management and PDF markup software.
• Associates or Bachelors degree in Accounting, Finance, Business, or a related field.
• Demonstrated experience working with high invoice volumes, including approximately 700 invoices and 100 AIA invoices per month.
• Strong communication skills to work effectively with both internal teams and external clients.

Work Environment

The Accounts Receivable Specialist works as part of a collaborative accounting department that includes an AP team of five and an AR team of two. The environment is team-oriented, with colleagues who tend to build long-term careers and stay with the organization for many years. The culture emphasizes growth, support, and community, with leadership that has advanced through the organization over time. Employees enjoy a variety of fun and engaging programs such as escape rooms, axe throwing, group walks, and community involvement activities. The role involves regular use of Microsoft Office tools, customer billing portals, Bluebeam, and the companys network and document management systems. The work setting supports a professional, collaborative atmosphere where accuracy, reliability, and mutual support are highly valued.

Contact Me: Catherine Sullivan, Recruiter

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This is a Contract position based out of Sterling, VA.

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sterling,VA.

This position is anticipated to close on Oct 15, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.