Accounts Payable Specialist

Job Description

Job Description

Accounts Payable Specialist

Job Description

The Accounts Payable Specialist processes high-volume invoices accurately and on time, supports project and purchasing teams with invoice and purchase order reconciliation, and ensures vendors are paid according to agreed terms. This role maintains thorough documentation in the ERP system, resolves invoice and payment discrepancies, and provides professional, timely support to internal stakeholders and external vendors in a fast-paced environment.

Responsibilities

• Prioritize invoices based on cash discount potential and payment terms to optimize cash flow and ensure timely payments.
• Review all invoices for appropriate documentation, approvals, and accuracy prior to processing in the Viewpoint ERP system.
• Resolve purchase order, contract, invoice, and payment discrepancies by researching issues, obtaining clarification, and securing appropriate documentation.
• Ensure credit is received and properly applied for all outstanding credit memos.
• Process check requests and prepare cash runs, including generating checks and EFTs in accordance with company procedures.
• Obtain all required signatures for checks and electronic funds transfers and distribute payments to vendors in a timely manner.
• Reconcile vendor statements regularly, identify missing or outstanding invoices, and correct any discrepancies.
• Communicate with vendors to respond to inquiries and resolve questions regarding payments, invoice status, and discrepancies.
• Maintain accounts payable files and documentation thoroughly, accurately, and in compliance with company policies and best practices.
• Assist Project Managers with reconciling invoices to purchase order and subcontract commitments, ensuring accurate coding and alignment with project budgets.
• Handle document management tasks related to accounts payable, including organizing and indexing documents in document handling software.
• Perform basic business mathematical functions to verify invoice amounts, discounts, and credits.
• Manage workload effectively in a fast-paced, high-volume environment, meeting deadlines with a strong focus on accuracy and timeliness.
• Collaborate with team members and other departments to support continuous process improvement and maintain strong internal relationships.
• Comply with all operating policies, procedures, plans, and programs related to accounts payable and financial operations.
• Perform additional duties as assigned, aligned with the roles responsibilities within the business.

Essential Skills

• High school diploma.
• 13 years of related accounts payable experience in a high-volume, fast-paced environment.
• Experience working with an intermediate ERP system, preferably with exposure to Viewpoint.
• Experience in accounts payable or a similar accounting or finance role.
• Strong written and verbal communication skills.
• Ability to prioritize workload effectively in a fast-paced, multi-task environment.
• High attention to detail and a strong commitment to accuracy.
• Professional, reliable, and accountable work approach.
• Self-motivated and proactive attitude with the ability to work independently.
• Demonstrated ability to perform basic business mathematical functions.
• Ability to work both independently and as part of a team in a high-volume setting with emphasis on timeliness.
• Excellent organizational and problem-solving skills, with effective time management.
• Ability to interact with employees and vendors in a professional manner.
• Ability to maintain confidentiality of customer and vendor information.
• Compliance with all operating policies, procedures, plans, and programs.

Additional Skills & Qualifications

• Two- or four-year degree in Accounting or Finance is preferred but not required.
• Some accounting and finance background through a degree, internship, or similar work experience.
• Exposure to Viewpoint ERP or similar enterprise resource planning systems.
• Experience with document handling software and electronic document management.
• Prior experience in the construction industry is preferred but not required.
• Strong customer service mindset when working with vendors and internal stakeholders.
• Ability to adapt to change and contribute positively to a collaborative team culture.

Work Environment

This role operates in a professional, fast-paced office environment with a focus on high-volume accounts payable processing. The position is fully onsite Monday through Friday, providing consistent in-person collaboration with accounting, project management, and other internal teams. After the contract period, there may be an opportunity for a hybrid work arrangement based on demonstrated capability and at management discretion. The team culture emphasizes long-term tenure, growth from within, and strong employee engagement, with a variety of company-sponsored activities such as team outings, group events, and community involvement. The work environment supports accuracy, timeliness, and teamwork, and uses an ERP system (including Viewpoint) and document handling software to manage financial and vendor records efficiently.

Contact Me: Catherine Sullivan, Recruiter

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This is a Contract to Hire position based out of Sterling, VA.

The pay range for this position is $24.00 - $29.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Sterling,VA.

This position is anticipated to close on Oct 9, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.