Administrative Assistant III

WHO WE ARE:
Texas Workforce Commission connects people with careers across the state. While we are based in Austin, we have offices statewide. We're a Family Friendly Certified Workplace with great work-life balance, competitive salaries, extensive opportunities for training and development, and fantastic benefits. This position will be located out of Austin 1411 Brazos Street. The work schedule will be Monday through Friday.

TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas.


WHO YOU ARE:
The ideal candidate will have good organizational skills, strong attention to detail and the ability to handle multiple priorities while meeting strict deadlines. This position will also support the Unemployment Tax Department in other special projects.

WHAT YOU WILL DO:
The Administrative Assistant III performs complex (journey-level) administrative support work. Work involves coordinating the disseminating of information, maintaining filing systems, and performing internal administrative support work. May provide guidance to others. Works under general supervision, with moderate latitude for the use of initiative and independent judgment.

YOU WILL BE TRUSTED TO:
- Coordinate and perform general office duties such as answering and routing phone calls, ordering and maintaining office supplies and distribute incoming mail and outgoing mail, forms and documents.
- Perform key entry functions from agency source documents and transcribe source documents into typewritten format.
- Prepare travel vouchers, arrangements and schedules for Tax Management.
- Serve as ADSO and Floor Marshall taking responsibility for orders and deliveries of new equipment and ensuring compliance of safety.
- Assist with new employee orientation, onboarding and providing necessary supplies.
- Work with others to ensure objectives of the department are achieved and maintains strict confidentiality.
- Perform related work as assigned and may participate in training others.

YOU QUALIFY WITH:
- Two years of full-time experience that provided knowledge of administrative support functions and office practices and procedures, or clerical administration and business management practices, such as preparation, maintenance, and control of forms, records and reports.
- Relevant academic credits may be applied toward experience qualifications for this position.


YOU ARE A GREAT FIT WITH:
- Experience as an Administrative Assistant and/or conducting New Employee Orientation is strongly preferred.
- Experience with handling and responding to employer phone calls, inquires and mail is preferred.
- Windows-based personal computer programs experience, including Microsoft Word, Outlook, and Excel.

YOU GAIN:
- A Family Friendly Certified Workplace.
- Competitive salary: $3,005.92/month
- Defined Retirement Benefit Plan
- Optional 401(k) and 457 accounts
- Medical Insurance
- Paid time off, including time for vacation, sick and family care leave
- Additional benefits for active employees can be found at


Duty involves up to 10% travel within the state of Texas and the ability to lift 15 pounds. This position generally requires the routine operation of a personal vehicle in the performance of job duties and thus requires possession of a valid driver's license and liability insurance as required by state law. Requires non-agency owned transportation to make timely in-person contacts with employers at their residence or worksites that are not required to and may not meet the Americans with Disabilities Act (ADA) specifications.

VETERANS:
Use your military skills to qualify for this position or other jobs! Go to to translate your military work experience and training courses into civilian job terms, qualifications, and skill sets. Also, you can compare this position to military occupations (MOS) at the Texas State Auditor's Office by pasting this link into your browser:


HOW TO APPLY:
To be considered, please complete a State of Texas Application for Employment at or apply online on Taleo . TWC is not considering applications from individuals who require sponsorship for an employment visa, now or in the future, for this position. This includes, but is not limited to, individuals currently on H-1B, F-1 (OPT/CPT), or H-4 visas. You must be a Texas resident to work for the Texas Workforce Commission or willing to relocate to Texas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire. A position utilizing this classification will be designated as security sensitive according to the Texas Labor Code, Section 301.042.