Staff Assistant

Job Description

Job Description

Join Our Team as a Staff Assistant at Trico Electric Cooperative!

Posting Period: Tuesday, August 11th - August 25th

Annual Salary: $55,000 - $65,000 DOE 

Cooperative Expectations

We are committed to fostering a culture of excellence, where employees are empowered to grow, collaborate, and contribute to meaningful work. Just as we strive to provide 5-star customer service to our members, we also hold ourselves to the highest standards in how we work and support one another.

What You Will Do:

We are seeking a highly professional, detail-oriented Administrative Assistant to provide comprehensive administrative support that ensures efficient workflows and operational excellence across the organization. This role is critical in supporting executive leadership, Board governance, and organizational effectiveness through exceptional coordination, communication, and discretion. The ideal candidate is organized, proactive, comfortable working with senior leaders, and eager to leverage emerging technologies—including AI-enabled tools—to streamline processes while upholding strong governance, confidentiality, and data integrity.

Key duties and expectations include, but are not limited to, the following

1. Provides back up to the Executive Assistant in attendance at the monthly Board and Senior Staff meetings which include taking and transcribing minutes and distributing in a timely manner.
2. Provides administrative support as needed to ensure efficient operation of office.
3. Completes after action monthly board meeting follow-up (e.g., iPad updates, director expense reports, webpage board minutes summary, and meeting power point slides).
4. Assists with special projects for the CEO as assigned.
5. Prepares and files the State of Arizona Lobbyist Annual and Quarterly Reports for the CEO, COO, and CFO.
6. Assists with scheduling meetings for the CEO and Senior Staff as requested.
7. Assists with the coordination of all-employee meeting logistics, activities, meals, and/or refreshments as necessary.
8. Assists with the compilation and preparation of monthly department reports in absence of the Executive Assistant.
9. Assists with the arrangements and preparations for monthly board meeting lunches and refreshments.
10. Assists with scheduling and preparation of travel arrangements for CEO and Board Members in accordance with company policies as requested. 
11. Ensures that the condition of the boardroom kitchen and all conference rooms are in good order for holding meetings.
12. Assists Management Team with special projects that may include research, development, and implementation.
13. Coordinates and maintains the usage and mileage logbook of Trico’s Pool Vehicle Program.
14. Assists other departments as needed or required.
15. Performs other related duties as assigned to support departmental and organizational goals.

What You Bring to Trico:

1. Associate’s degree in Business Administration or a related field, plus at least three (3) years of administrative assistant experience; or
2. Eight (8) or more years of experience as an administrative assistant in lieu of education.
3. Demonstrated experience handling confidential and sensitive information with discretion.
4. Strong knowledge of administrative and office management practices, including professional business correspondence.
5. Familiarity with AI-enabled productivity tools (e.g., ChatGPT, Copilot, Claude Enterprise) for document drafting, meeting summaries, workflow automation, and data organization.
6. Ability to collaborate with AI agents as part of daily workflow—reviewing, refining, and validating outputs for accuracy and alignment with Cooperative standards.
7. Serves as a human checkpoint for AI-generated content, ensuring accuracy, appropriateness, and consistency with Trico’s values before distribution.
8. Exceptional written and verbal communication skills.
9. Strong attention to detail supporting operational efficiency, regulatory compliance, and service excellence.
   

Why work at Trico

Trico Electric Cooperative is a member-owned, not-for-profit, distribution cooperative headquartered in Marana, Arizona. We service more than 55,000 Members in rural areas surrounding the City of Tucson across three counties in southern Arizona. Trico is dedicated to making a difference in the communities we serve by providing our Members cost-effective and sustainable energy solutions. In our pursuit of excellence, Trico seeks innovative ways to enhance utility services, ensuring they align with the dynamic needs of our communities. We understand the importance of staying ahead of the curve and are dedicated to exploring cutting-edge solutions that redefine the provision of critical resources. Our present and future success depends on the creative and dedicated employees of our company who demonstrate Trico’s Core Values of: Service, Dependability, Innovation, and Integrity.

What We Offer

Trico’s success is rooted in our employees’ talent, well-being, health, and safety. As an electric cooperative and utility, our role in the community is vital, and we recognize the value of a high-achieving and diverse workforce to serve our Members.

We offer a comprehensive benefits package to meet the needs of our employees and their families and enhance their well-being. In addition to competitive pay, eligible employees can take advantage of the following benefits:

• Pension Plan (at no cost to the employee)
• 401(k) plan with employer matching
• Medical, vision, dental, and life insurance
• MTO/Catastrophic Leave
• Holiday pay
• Wellness programs (including access to a recreation and fitness facility)
• Tuition assistance for both undergraduate and graduate programs

Equal Opportunity Employer Statement

Trico Electric Cooperative, Inc. is committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy), gender identity, sexual orientation, national origin, age, disability, genetic information, military status, or any other protected status under applicable federal, state or local law.

Drug/Alcohol Policy Statement

To promote the safety and well-being of our employees, Members, and the communities we serve, Trico is committed to maintaining a drug/alcohol free work environment. Although marijuana may now be legal in Arizona, except as otherwise specified under Arizona law, Trico considers it to be an illegal drug for the purpose of our drug/alcohol policy because marijuana remains illegal at the federal level. Any candidate found to be impaired during the hiring process or who has the presence of an illegal drug or unauthorized substance in their system during the pre-employment drug/alcohol test may be disqualified from further consideration in the hiring process.

Work Authorization

All candidates must be legally authorized to work in the United States without sponsorship. Trico does not sponsor employment-related visas.