Attendance Secretary

Attendance Secretary Grade 19 Step 1 205 Contract Job Goal: Serve as secretary for the office or assigned staff member. Duties will vary by specific assignment. Essential Duties and Responsibilities: o Checks attendance daily as entered into database by teachers. Prepares and sends attendance letters as required. Verifies accuracy of absence data and submits referrals to Juvenile Probation Officer. o Confirm with administration that referrals are valid. o Update attendance boards weekly/monthly. o Verifies attendance entries. o Sign in/out with the attendance office when students come in or leave campus. o Work closely with JPO on truancy matters and sends out letters to parents. o Assists administration, counselors, and staff in any social problem. o JPO/CYFD/Ancillary / Non-District Service Providers. o Assists with student visits and providing necessary documentation (ex: grades, attendance, person summary.) o NSP- Communicates with HR for background and clearance. o Schedules for ancillary staff. o Raptor system o Assist security with camera surveillance (entrances) o Check in and out parents for IEP's meeting with admin. o Safety/ fire drill folders, classroom maps, routes, emergency drill and procedures. (Coordinates with safety director Jasso for updates to procedures.) o Assist coaches/ sponsors with student excuses for school activities. o Coordinates with test coordinator for modified schedules, communicates with Sarah Krowl. o Other duties as assigned. Qualifications: o High school diploma or GED certificate. Must have clerical and typing test on file with passing scores. *The supervisor has the authority to waive any of the above requirements and allow the applicant a 30-day trial period of employment. If the applicant is successful during the trial period, they can be hired without all 4 requirements. o To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. o The requirements listed below are representative of the knowledge, skill, and/or ability required. o Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

KNOWLEDGE OF:

o District geography. o Preparing letters, documents and reports. o Meet schedules and timelines. o Work cooperatively with others/Teamwork. o Communicate effectively orally and in writing. o Modern office procedures, equipment and practices. o Filing systems. o District policies and procedures. o Basic record keeping and filing techniques. o Ability to calculate figures, numbers, basic algebra, and geometry. o Telephone techniques and etiquette. o Computer and software operation. o District Organization and operations.

EDUCATION AND EXPERIENCE:

High school diploma or general education degree (GED); one-year related experience in a school office preferred. Bilingual strongly preferred.

LANGUAGE SKILLS:

o Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. o Ability to write routine reports and correspondence. o Ability to speak effectively before groups of people.

MATHEMATICAL SKILLS:

o Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. o Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

REASONING ABILITY:

o Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. o Ability to deal with problems involving several concrete variables in standardized situations.

CERTIFICATES, LICENSES, REGISTRATIONS:

o Must possess a valid New Mexico driver's license. Physical Demands: o The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is required to stand, walk, and sit. The employee is required to climb or balance; stoop, kneel, crouch, or crawl; and taste or smell. The employee must lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus. o Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT:

o The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. o While performing the duties of this job, the employee regularly works in indoor conditions and regularly works near video display. The noise level in the work environment is usually moderate. THE DEMING PUBLIC SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER AND DOES NOT DISCRIMINATE ON THE BASIS OF RACE, NATIONAL ORIGIN, RELIGION, AGE, SEX, MARITAL STATUS, OR HANDICAP IN COMPLIANCE WITH FEDERAL AND STATE LAWS Revised September 2026. Deming Public Schools