Contract Administrator

Job Description

Job Description

We are looking for an experienced Executive Assistant to support senior leadership and help keep executive operations running smoothly in Grand Blanc, Michigan. This role centers on complex scheduling, meeting coordination, document preparation, and administrative support that enables timely decisions and effective communication across the organization. The ideal candidate brings strong judgment, exceptional organization, and the ability to handle sensitive information with discretion while managing multiple priorities in a fast-paced environment.

Responsibilities:

• Manage the President’s calendar by organizing appointments, resolving scheduling conflicts, and aligning meeting priorities with business objectives.

• Arrange executive and leadership meetings, develop supporting agendas and materials, and coordinate logistics for internal events and special sessions.

• Prepare presentations, reports, briefing documents, and executive correspondence for executive use and stakeholder communication.

• Record meeting minutes, monitor follow-up actions, and help ensure commitments and deadlines are completed on schedule.

• Support strategic initiatives by tracking milestones, gathering updates from teams, and maintaining alignment on key deliverables across departments.

• Coordinate travel plans, including air, hotel, ground transportation, and detailed itineraries, while also preparing expense documentation and related administrative records.

• Maintain accurate and well-organized files, reference materials, and confidential documentation with a high degree of discretion.

• Partner with the Board Liaison to assemble and distribute board materials, assist with board and committee meeting coordination, and provide backup support when needed.

• Oversee executive team time and attendance records and identify practical ways to improve administrative workflows and office efficiency.

• 5+ years of experience in executive support, contract administration, or a comparable high-level administrative role.
• Proven ability to coordinate complex calendars, meetings, and travel arrangements for senior leaders.
• Experience creating agendas, presentations, reports, and meeting materials with strong attention to detail.
• Demonstrated skill in capturing meeting notes, tracking action items, and following through on deadlines.
• Proficiency with Microsoft Office, including Excel and PowerPoint, for reporting, presentations, and document preparation.
• Strong written and verbal communication skills, with the ability to interact professionally with executives, board members, and internal teams.
• Ability to manage confidential information discreetly while working independently and balancing competing priorities.