Administrative Support Specialist

Job Description

Job Description

Administrative Support Specialist

Location: Baltimore, MD

Pay: $21.63 – $26.92/hr

Work Environment

• Fully on-site in a fast-paced clinical setting supporting senior healthcare leadership

• Collaborative team environment with opportunity for growth and contract-to-hire potential

Schedule

• Monday – Friday

• 8:00 AM – 4:30 PM or 8:30 AM – 5:00 PM

Compensation and Benefits

Pay Rate: $21.63 – $26.92/hr

Duration: 6 Months (Contract-to-Hire)

• If eligible, benefits may include:

• Medical, Dental, Vision

• Critical Illness, Accident, and Hospital coverage

• 401(k) Retirement Plan (Pre tax and Roth post tax contributions available)

• Voluntary Life & AD&D (employee + dependents)

• Short term and long term disability

• Health Spending Account (HSA)

• Transportation benefits

• Employee Assistance Program (EAP)

• Time Off / Leave (PTO, Vacation or Sick Leave)

About the Role

• Support senior clinical leaders including physicians and department leadership

• Serve as a central coordinator for scheduling, logistics, and communication

• Work in a high-volume healthcare environment requiring strong organization and proactivity

Key Responsibilities

• Manage complex schedules for clinicians and leadership, including meetings, interviews, and events

• Coordinate travel logistics including flights, hotels, transportation, and itineraries

• Develop and distribute detailed schedules ensuring alignment across stakeholders

• Serve as the main point of contact to ensure smooth execution of meetings and visits

• Provide administrative support such as calendar management, document preparation, and general office tasks

• Process patient-related documentation using Outlook and EPIC

• Enter and update patient demographics accurately in the system

• Track and follow up on outstanding documentation with providers and patients

• Assist patients and families with completing required forms

• Maintain organization across multiple workflows in a high-volume environment

Required Skills & Experience

• 2+ years of administrative support experience in a professional or healthcare setting

• Strong organizational, multitasking, and prioritization skills

• Experience managing complex scheduling and logistics coordination

• Proficiency in Microsoft Outlook and Office Suite

• Strong communication skills with ability to interact with leadership, clinicians, and patients

• Detail-oriented with strong follow-up and tracking abilities

Top Skills – Must Haves:

• Complex calendar and scheduling management

• Administrative support experience (mid-level)

• Microsoft Outlook and Office proficiency

• Strong organization and attention to detail

• Experience coordinating logistics or travel

Nice to Have Skills:

• Experience with EPIC or other EMR systems

• Healthcare or behavioral health experience

• Experience coordinating interviews or onboarding logistics

• Familiarity with patient intake and documentation workflows

This is a Contract to Hire position based out of Baltimore, MD.

The pay range for this position is $21.63 - $26.92/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Baltimore,MD.

This position is anticipated to close on Jul 8, 2026.

We're partners in transformation. We help clients activate ideas and solutions to take advantage of a new world of opportunity. We are a team of 80,000 strong, working with over 6,000 clients, including 80% of the Fortune 500, across North America, Europe and Asia. As an industry leader in Full-Stack Technology Services, Talent Services, and real-world application, we work with progressive leaders to drive change. That's the power of true partnership. TEKsystems is an Allegis Group company.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

We’re a leading provider of business and technology services. We accelerate business transformation for our customers. Our expertise in strategy, design, execution and operations unlocks business value through a range of solutions. We’re a team of 80,000 strong, working with over 6,000 customers, including 80% of the Fortune 500 across North America, Europe and Asia, who partner with us for our scale, full-stack capabilities and speed. We’re strategic thinkers, hands-on collaborators, helping customers capitalize on change and master the momentum of technology. We’re building tomorrow by delivering business outcomes and making positive impacts in our global communities. TEKsystems and TEKsystems Global Services are Allegis Group companies. Learn more at TEKsystems.com.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.