Project Administrative Assistant

Job Description

Job Description

Our client is a leading energy infrastructure company developing one of the largest, first-of-its-kind power generation and distribution projects in the United States. We are seeking a highly organized and proactive Administrative Assistant to support the Project Director and a multi-state project management team.

This is an exciting opportunity to join a high-performing team driving a world-scale project that will shape the future of clean and reliable energy.

What You’ll Do

• Provide administrative and coordination support to the Project Director and project management team
• Manage calendars, meetings, and travel across multiple time zones
• Prepare and distribute project reports, presentations, and correspondence
• Organize and take meeting minutes, tracking key actions and follow-ups
• Coordinate logistics for workshops, site meetings, and stakeholder engagements
• Support onboarding of new team members and contractors
• Manage document filing, SharePoint folders, and project communications
• Assist with expense reports, procurement requests, and office supply management
• Ensure compliance with company policies and project protocols

What We’re Looking For

• Minimum 5 years of experience as an Administrative Assistant, ideally supporting large projects
• Strong proficiency in Microsoft Office , SharePoint , and Teams
• Excellent organization, attention to detail, and multitasking abilities
• Strong written and verbal communication skills
• Ability to work independently in a fast-paced, dynamic environment
• Prior experience in the energy, utilities, or construction industry preferred
• Associate degree required; bachelor’s degree a plus