Administrative Project Assistant

Job Description Job Description ** Job Summary** We are seeking a motivated, organized, and client-focused Administrative & Project Assistant to join our growing medical spa team. This hybrid role is ideal for someone who thrives in a fast-paced environment, enjoys both project coordination and client sales, and takes pride in delivering an exceptional client experience. This position plays a key role in day-to-day operations, project management, client relations, and revenue growth, while helping maintain a welcoming, polished, and professional med spa environment.

• * Key Responsibilities**
• * Administrative & Operations Support**

Manage and support projects, daily operations, and workflows while ensuring deadlines and priorities are met Deliver exceptional guest service through professional client communication, greetings, and follow-ups Provide administrative support to providers and staff related to services and treatments Maintain an organized, clean, and compliant office environment in collaboration with the team Coordinate scheduling, appointments, and client records Sales & Client Growth Identify, contact, and follow up with prospective and existing clients while managing inbound and outbound leads Build and maintain strong client relationships by understanding needs and recommending tailored services, packages, and memberships Manage and maintain a healthy sales pipeline, tracking activity, results, and trends to support reporting and forecasting Execute and support sales and marketing campaigns, assisting with sales strategies and improving conversion rates Meet or exceed monthly and quarterly sales goals while organizing client correspondence, contracts, and paperwork ** Qualifications** Experience in administration, sales, customer service, hospitality, or a related field, with strong organizational, multitasking, and time-management skills Proficient with computers and office software (Microsoft Word, Excel, PowerPoint) and able to quickly learn new systems (Vagaro, Canva, ChatGPT, social media platforms a plus) Professional, friendly, and client-focused communicator with strong verbal and written skills; able to work independently and collaboratively Interest in the beauty, wellness, or aesthetics industry (experience preferred; willingness to learn required) Authorized to work in the U.S. with reliable transportation, ability to commute, background check required; Spanish preferred but not required Brows and Beauty Med Spa