Document Controls Administrator

Job Description

Job Description

Description:

Working under local guidance from the Program Manager and Project Managers, perform the following tasks:

• Maintain Project Controls Software
• File advertisements and solicitations
• Record bid tabulations, scoring and other selection activities
• Log and organize project transactions such as, addenda, submittals, change proposals, supplemental instructions, etc.
• Prepare and distribute, based on Project Manager and Inspector input, daily site observation reports
• Prepare and maintain Project Management Plan, including description of the means for handling all documentation
• Record project meetings, create meeting minutes and distribute
• Update project schedule completion status based on input from Project Managers
• Assist with general office administration duties (supplies, equipment, postings, etc.)
• Assist the Program Manager and Project Managers with the production of and regular distribution of: Master Project Budget, Master Project Schedule, Updates to the Project Management Plan, Meeting agendas, Action Logs, Close-out document checklist, Weekly status report, etc. 
• Enter changes to cost tracking to reflect approved changes from Project Manager
• Record contracts, purchase orders and changes to the Project Controls Software
• Ensure Operations and Maintenance manuals are filed
• Enter punch list items into project controls software

• Strong knowledge of Program Management software programs (Prolog, ProjectMates, Procore, Oracle Primavera Contract Manager)
• Strong keyboarding skills
• Excellent listening skills, patience, maturity
• Familiarity with all Microsoft Office applications with excellent understanding of Outlook, Power Point, Word and Excel
• Capable of shifting priorities and reacting to changing demands
• Building construction project experience

Preferred Qualifications:

• Experience with Microsoft Project
• Expert level understanding of Microsoft Excel
• Knowledge of construction terms, phases and key processes

Lockwood, Andrews & Newnam, Inc. (LAN) is an Equal Opportunity Employer and gives consideration for employment to qualified applicants for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, citizenship, disability status, protected veteran status, genetic information, or any other characteristic protected by federal, status, or local laws and to prohibit discrimination and harassment based on any of these factors. Lockwood, Andrews & Newnam, Inc., is committed to ensuring equal employment opportunity, including providing reasonable accommodations to individuals with a disability. Applicants with a physical or mental disability who require a reasonable accommodation for any part of the application or hiring process may contact the Human Resources Department at View phone number on ziprecruiter.com or by email using View email address on ziprecruiter.com . For more information about your rights under the law, see: Know Your Rights