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Field Administrative Assistant Conestoga PA

Tippmann Group

Part-Time Temporary Administrative Assistant
Job Description

Position: On-site Administrative Assistant

Approximately 12 Months

Work Environment

  • Job Trailer
  • Construction Job Site
  • Various personalities-
    • Office/client executives
    • Government representatives
    • Construction workers

Position Description (Office Manager)

  • Maintain files, logs & logins (electronically & manually)
  • Write and prepare meeting minutes/agendas
  • Write letters, emails & correspondence on behalf of Project Managers
  • Prepare spreadsheets from pre-made templates & occasionally from scratch
  • Daily weather reports
  • Fax, scanners, printers – use, maintain, fix and keep a stock of supplies (ink, toner, etc.)
  • Maintain contacts in Outlook
  • Introduce subcontractor safety & violation programs to subcontractors
  • Help keep the job trailer office clean and organized, stocked with supplies including food
  • Multiple other tasks as assigned
  • Computer Skills (Mandatory)
  • Excel - Daily use, must be able to work from a template or begin from scratch
    • Simple formulas
    • Formatting (lines, colors, etc)
  • Word - Daily use, must be able to work from a template or begin from scratch
    • Formatting (lines, colors, etc)
  • Outlook - Email – Compose on behalf of project managers
  • Contact updating
    • Scheduling meetings & calendar
  • Adobe Acrobat
    • Convert to PDF
    • Print/Save to PDF
    • Combine multiple PDF files into one
Vacancy posted 4 days ago
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