Project Accountant

Job Description

Job Description

The Project Accountant is responsible for managing the day-to-day accounting and financial activities of assigned construction projects at Dellbrook. This role oversees project-related accounts payable, job cost accounting, budget reviews, requisition preparation, accounts receivable, and financial documentation to ensure accurate and timely reporting throughout the project lifecycle.

Working closely with Project Managers, Project Executives, and the Accounting team, the Project Accountant serves as a key financial resource to project teams, providing guidance and support in monitoring project costs, maintaining accurate financial records, and identifying potential discrepancies. This position is responsible for ensuring compliance with Company policies and procedures while supporting effective financial management, project closeout, and continuous improvement of accounting processes.

Responsibilities

Accounts Payable

• Collect, review, cost code, and process project-related invoices in Timberline, ensuring appropriate approvals and compliance with Company policies and procedures.
• Prepare weekly accounts payable reports and provide project-level cash flow information to support financial planning and payment scheduling.
• Process weekly check runs based on Project Manager approvals and established payment procedures.
• Respond to subcontractor and vendor inquiries in a timely and professional manner, resolving payment discrepancies and outstanding issues.
• Maintain accurate vendor records and supporting documentation.
• Track and maintain subcontractor lien waivers to ensure required documentation is received and properly recorded.
• Prepare use tax reporting and supporting documentation as needed.
• Review and reconcile vendor statements, identifying discrepancies and coordinating necessary corrections.
• Manage special payment arrangements, including monitoring payment terms and joint check agreements in accordance with Company procedures.

Job Cost Accounting and Financial Management

• Review project cost code activity and job cost detail reports to ensure accurate allocation and recording of project expenses.
• Assist with project budget preparation and conduct regular budget reviews with Project Managers.
• Review monthly committed cost reports to identify discrepancies, outstanding commitments, and potential financial concerns.
• Prepare project requisitions and related billing documentation as needed.
• Process accounts receivable transactions and monitor outstanding project payments, supporting collection efforts as necessary.
• Review project financial information for accuracy and communicate discrepancies or concerns to Project Managers and Accounting Leadership.
• Review and approve Owner Change Orders for accurate entry into Timberline in accordance with established procedures and approval authority.
• Review and approve Subcontractor Change Orders for accurate entry into Timberline in accordance with established procedures and approval authority.
• Maintain accurate and organized project accounting records to support financial reporting, audits, and project management activities.

Project Closeout and Documentation

• Initiate, coordinate, and monitor the financial closeout process for assigned construction projects.
• Prepare, issue, and track final lien waivers and other required project closeout documentation.
• Follow up with subcontractors, vendors, and project teams to obtain outstanding financial documents.
• Review project accounting records to identify and resolve outstanding financial items before project closeout.
• Coordinate with Project Managers and Accounting Leadership to ensure project financial closeout requirements are completed accurately and in a timely manner.

Department Collaboration and Continuous Improvement

• Serve as a financial resource to Project Managers and project teams, providing guidance on project accounting procedures and financial documentation.
• Collaborate with Accounting Leadership and other departments to support accurate and efficient project accounting operations.
• Follow established accounting policies, internal controls, and Standard Operating Procedures (SOPs).
• Identify opportunities to improve accounting processes, reporting accuracy, and operational efficiency.
• Assist with the training and support of Junior Project Accountants as needed.
• Support departmental initiatives, special projects, and additional accounting responsibilities as assigned.

Education and Experience

• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred; equivalent relevant experience may be considered.
• Minimum of 3–5 years of accounting experience, preferably within the construction industry.
• Experience in construction project accounting, including job costing, accounts payable, accounts receivable, budget reviews, and requisition preparation.
• Strong understanding of construction accounting principles, project financial reporting, cost codes, and committed costs.
• Experience working with Project Managers and project teams to review budgets, monitor project costs, and maintain accurate financial information.
• Knowledge of subcontractor payment processes, lien waivers, change orders, and construction-related financial documentation.
• Experience with Timberline or similar construction accounting software preferred.
• Proficiency in Microsoft Office, particularly Excel, with the ability to prepare spreadsheets, analyze financial information, and maintain accurate project records.
• Strong analytical and problem-solving skills, with the ability to identify discrepancies, investigate financial information, and recommend appropriate solutions.
• Excellent organizational skills and attention to detail, with the ability to manage multiple projects, competing priorities, and deadlines.
• Strong written and verbal communication skills, with the ability to collaborate effectively with project teams, subcontractors, vendors, and Accounting Leadership.
• Demonstrated ability to work independently, exercise sound judgment, and maintain confidentiality when handling sensitive financial information.

Necessary Attributes

• Core Values: Demonstrates honesty, integrity, and a commitment to Dellbrook's family values.
• Strong Work Ethic: Demonstrates dedication, accountability, and a commitment to producing accurate, high-quality work.
• Attention to Detail: Maintains accuracy and thoroughness when reviewing financial information, processing transactions, and maintaining project accounting records.
• Dependability: Consistently follows through on assignments, meets deadlines, and maintains a high level of reliability.
• Accountability: Takes ownership of assigned responsibilities, identifies discrepancies, and follows through to ensure timely resolution.
• Organization and Prioritization: Effectively manages multiple projects, responsibilities, and deadlines while maintaining organized financial records.
• Analytical Thinking: Demonstrates the ability to evaluate financial information, identify trends, and recognize potential issues.
• Problem-Solving: Proactively investigates discrepancies, evaluates alternatives, and develops practical solutions.
• Initiative: Anticipates project and departmental needs, takes initiative, and identifies opportunities to improve accounting processes and efficiency.
• Teamwork and Collaboration: Builds positive working relationships and works effectively with Project Managers, Project Executives, Accounting personnel, and other departments.
• Effective Communication: Communicates clearly, professionally, and in a timely manner with employees, management, subcontractors, vendors, and external partners.
• Client Focus: Treats clients, subcontractors, and vendors with professionalism and respect while maintaining a proactive, solutions-oriented approach to meeting their needs.
• Adaptability: Demonstrates flexibility in responding to changing project requirements, accounting priorities, and special assignments.
• Professionalism and Confidentiality: Exercises sound judgment, discretion, and professionalism when handling sensitive Company and financial information.
• Continuous Improvement: Identifies opportunities to strengthen accounting procedures, improve financial accuracy, and enhance departmental efficiency.