Payroll Manager

Payroll Manager

About Harris County Juvenile Probation Department (HCJPD) Harris County Juvenile Probation Department (HCJPD) is the third-largest juvenile justice agency in the country and the second-largest department in Harris County, employing over 1,200 professionals dedicated to youth justice transformation and reform. HCJPD is committed to improving outcomes for youth, reducing racial disproportionality, and ensuring a safe environment for both staff and residents. We continuously innovate by implementing systemic changes to lower detention populations and promote positive youth development.

Position Overview: Under general supervision, the Payroll Manager will assist the Director of Human Resources by managing approximately 1,100 positions within the Harris County Juvenile Probation Department (HCJPD). Individuals in this position will be responsible for overseeing all aspects of payroll processing and position control for 24-hour facilities including the use of time clocks (IntelliTime), ensuring accurate and timely submission of employees time entries, managing the payroll team, maintaining payroll records, conducting audits, and developing effective working partnerships with the department's employees. This role will collaborate with various departments to ensure compliance with U.S. Labor laws, regulations, and Harris County policies and procedures. The Payroll Manager must have working knowledge of Harris County Personnel Policies & Procedures, payroll procedures, and related laws, and possess excellent communication, organization, and detail-oriented skills to ensure a seamless flow of payroll operations.

Duties and Responsibilities:

• Payroll Management & Processing: Oversees all payroll functions for the department, ensures timely and accurate processing of time entries to meet county deadlines, manages payroll team, ensures pay accuracy, and resolves specialized and sensitive payroll issues and discrepancies. In addition, reviews and authorizes payroll and supplemental documents in coordination with the County's Human Resources & Talent (HRT) to ensure data entry accuracy.
• Position Control: Manages all aspects of Position Control, including position classifications approved by human resources, position changes, transfers, and employee status changes such as promotions, terminations, incentives, allowances, and other related functions.
• Collaboration: Collaborates with department administration and HR to ensure salaries align with positions and job code classifications, and manage departmental leaves with accurate payroll tracking and coordination.
• Communication: Serves as a liaison between departments, the Harris County Office of Management and Budget (OMB), HRT, and the Harris County Auditor's Office.
• Employment Verifications & Audits: Responds and processes written employment verifications, liaises with external auditors, and manages payroll audits.
• Payroll & Benefits Onboarding: Works closely with the department's Human Resources team during the onboarding process, providing payroll and benefits training for new hires and current employees.
• Record Keeping & Reporting: Prepares and maintains records and reports of department payroll transactions.
• Team Management: Manages assigned staff by evaluating job performance and providing coaching, guidance, and training to cultivate a high-performing team.

Requirements:

Education and Experience:

• Bachelor's Degree in Accounting, Finance, Business Administration, Human Resources Administration, or other business-related field and
• Five (5) years of payroll experience, including
• Two (2) years in a supervisory or managerial role.

OR

• Associate's Degree in Accounting, Finance, Business Administration, Human Resources Administration, or other business-related field and
• Seven (7) years of payroll experience, including
• Two (2) years in a supervisory or managerial role.

Knowledge, Skills, and Abilities:

• Working knowledge of Harris County Personnel Policies & Procedures, payroll procedures, and related laws.
• Comprehensive knowledge of FLSA, EEOC, Workers Compensation, and ADA.
• Working knowledge of Texas Juvenile Justice Department and TX Education Agency standards.
• Proficiency in Microsoft Office and PeopleSoft (STARS) and payroll software (IntelliTime).
• Strong problem-solving and analytical skills.
• Strong supervisory and leadership skills.
• Ability to lead and work collaboratively as a team.
• Ability to meet deadlines.

Additional Requirements:

• Upon receiving a conditional job offer, all applicants must undergo a criminal background check and drug screening.
• All employees are subject to random drug and alcohol testing, as well as testing based on reasonable suspicion that the employee may be under the influence of a substance prohibited by the county's drug and alcohol policy during the course and scope of employment.
• In the event of a public emergency declared by the county, staff may be assigned to other duties, facilities, or departments under the supervision of another county department.
• Applicants must be at least 21 years old.
• Employees in this position must possess and maintain a valid Texas Driver's license and maintain liability insurance coverage at least equal to the minimum amounts required by law.
• Certified copies of educational transcripts and/or college credits will be required during the hiring process.
• This position involves working with challenging youth where the use of crisis intervention and de-escalation strategies may be necessary to ensure the safety of both youth and staff.

NOTE : Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Position Type and Typical Hours of Work:

• Grant-funded Full-time
• Monday - Friday | 8:00 AM – 5:00 PM
• Occasional weekends, holidays, and overtime may be required based on the specific needs and demands of the department.

Salary: $88,316.80 - $ 96,096.00 Annually Depends on Qualifications

Open Position Location:

• Human Resources (1200 Congress)

Employment is contingent upon passing a background check and drug screen.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.