Executive Administrative Assistant Needed Immediately

The Hatch Group is a growing, family-owned construction organization serving customers across multiple states. Our services include asphalt paving, pavement preservation, concrete and civil construction, facility maintenance, snow removal, and material production. As our companies, locations, and teams expand, we remain committed to quality work, strong relationships, and a collaborative company culture. The Executive Assistant provides direct support to the Vice President while managing a growing administrative support team, currently consisting of two employees. This role combines executive coordination with daily team leadership, ensuring that priorities are clear, responsibilities are assigned appropriately, and work is completed accurately and on time keeping company initiatives, needs and customers as top priority. This person serves as a trusted resource for the Vice President and a key point of coordination across departments and locations. The ideal candidate is proactive, organized, creative, discreet, and comfortable balancing direct executive support with delegation, leadership, and accountability. Supervise two team members, with responsibility for helping develop and manage the team as the company grows. Train and cross-train team members on company systems, procedures, and administrative responsibilities. Participate in recruiting, interviewing, onboarding, and training additional team members. Identify staffing, training, and process needs and present recommendations to the Vice President. Anticipate information and materials needed for meetings, conversations, and scheduled activities and prepare them accordingly Coordinate travel arrangements, itineraries, reservations, and related expense documentation company-wide Delegate appropriate administrative tasks while maintaining accountability for completion and quality. Draft, edit, and organize emails, announcements, presentations, and other correspondence for the Vice President's review. Monitor designated communications, identify urgent matters, and route requests to the appropriate person or department. Coordinate the administrative team's handling of incoming requests to ensure timely responses and clear ownership. Maintain discretion when handling sensitive employee, financial, business, and acquisition-related information. Schedule leadership meetings, department check-ins, planning sessions, and meetings with external partners. Prepare agendas, gather supporting documents, and distribute materials in advance. Attend designated meetings, document key decisions, and maintain action-item lists with assigned owners and deadlines. Coordinate meeting logistics, including locations, virtual access, room preparation, and refreshments as needed. Project Management and Company Initiative Support Maintain trackers for projects and priorities assigned by the Vice President. Coordinate information and administrative tasks across departments, company entities, and locations. Document procedures, organize shared resources, and improve administrative workflows. Company Events and Administrative Oversight Coordinate the team's support of employee events, leadership gatherings, company celebrations, and training sessions. Oversee invitations, attendance tracking, vendors, materials, and event logistics. Ensure administrative coverage during absences and periods of increased workload. 3+ years of experience as an Executive Assistant, Senior Administrator, or comparable experience

• Extremely strong computer and technology skills are required
• Prior supervisory or team leadership experience, including assigning work, training employees, providing feedback, and managing deadlines.
• Experience managing complex schedules, competing priorities, confidential information, and time-sensitive requests.
• Strong written and verbal communication skills, including the ability to draft polished correspondence.
• Proficiency with Google Workspace, including calendars, spreadsheets, documents, presentations, and shared files.
• Ability to learn company systems, which include Workday, Trainual, OneCrew, HubSpot, Canva, and other business platforms.
• Experience developing administrative procedures or helping expand a support team is preferred.
• Associate's or bachelor's degree is preferred; Discretion: Protects confidential information and maintains professional boundaries.

Sets a consistent standard for the quality of the team's work and interactions. Schedule and Travel This position works regular office hours Monday - Friday at our Headquarters in Plainville, MA Travel 10% - There is a need for travel in between locations which currently include Hingham, MA and Orlando, FL. This is a salaried position ranging from a base of $75,000 - $85,000 with opportunities for performance bonuses. In office operations run smoothly between all locations. Workloads are balanced and projects are completed on time. Meeting decisions and action items are documented and followed through. Administrative processes remain consistent as the team and company grow. Confidential matters are handled with care and sound judgment. Benefits : We're thrilled to offer our full-time employees with a healthy benefits package including Health, Vision, Life, and Dental Insurances. Benefits : We're thrilled to offer our full-time employees with a healthy benefits package including Health, Life, and Dental Insurances.