Temporary | Business Litigation Legal Assistant, ONSITE

Lawyers On Demand, a Consilio company , is actively recruiting for a temporary Business Litigation Legal Secretary for an onsite position with a prestigious law firm client in Washington, DC .

Schedule: 37.5 hours per week 9:00 a.m. 5:30 p.m., or 8:30 a.m. 5:00 p.m.

Work Arrangement: Onsite in Washington, DC, five days per week, No hybrid option

Duration : Open-ended assignment with temp-to-perm potential for an outstanding candidate

About the Role

This is a high-urgency, deadline-driven Business Litigation Docketing & Administrative Support role supporting a busy litigation team in a high-volume practice. The position combines strong administrative execution with substantive business litigation support, particularly in docketing, calendaring, and local court filings. The role will primarily support construction litigation matters, while also touching broader business litigation, and will work closely with approximately five attorney

Most Important Responsibilities

The core focus of this role is on executing high-priority administrative and litigation support tasks quickly and accurately, including:

• Timekeeping / Attorney Time Entry, edit and process attorney shorthand time entries with accuracy and speed to support timely billing.
• Chrome River Reimbursements, handle expense reimbursements and related exception resolution in Chrome River efficiently and with close attention to detail.
• Calendaring / Deadline Management, maintain attorney calendars, track meetings and litigation deadlines, and ensure response dates and other critical milestones are properly recorded and monitored.
• Travel Coordination, arrange business travel, including flight options, hotel accommodations, and related itinerary planning.
• Email Maintenance & Reconciliation, review attorney inboxes, organize case-related correspondence into the appropriate Outlook folders, and remove nonessential items such as legal blog updates and other irrelevant communications to keep inboxes clean and actionable

Key Responsibilities:

• Manage docketing and all court deadlines, ensuring accurate calendaring and proactive follow-up.
• Prepare, proofread, and process local court filings and related service requirements in compliance with jurisdiction-specific rules and timelines.
• Coordinate with attorneys regarding case schedules, hearings, motions, discovery timelines, and other litigation deadlines.
• Support business and construction litigation matters in a high-volume environment.
• Process Chrome River reimbursements/expenses and help resolve submission issues or exceptions.
• Edit and manage attorney time entries to support timely billing processes.
• Maintain attorney calendars and coordinate internal and external scheduling.
• Coordinate travel arrangements, including flights, hotels, and itinerary details.
• Manage and reconcile attorney email inboxes, including routing case-related emails and cleaning out nonessential communications.
• Assist with general legal administrative support across a team of approximately five attorneys.
• Conduct conflicts checks and support new matter intake through the firms systems.
• Open client and matter files in accordance with firm intake protocols.
• Assist with engagement letter drafting and related administrative documentation.
• Review pre-bills, track edits, and assist with timely billing submission.
• Perform additional legal and administrative duties as assigned .

Qualifications :

• Proven experience in a legal assistant, litigation secretary, docketing, or similar law firm support role.
• Strong experience with docketing and local court filings, ideally including DC-area courts.
• Demonstrated ability to manage deadlines, calendaring, and competing priorities with precision and urgency.
• Prior experience supporting litigation practices; construction litigation experience is a strong plus. Exposure to business litigation is helpful.
• Experience in high-volume litigation environments strongly preferred.
• Strong administrative background, including: calendar management billing support / pre-bill review reimbursements, travel coordination, scheduling, inbox management
• Proficiency with Chrome River preferred, or experience with similar expense platforms.
• Excellent organization, communication, follow-through, and attention to detail.
• Ability to support approximately five attorneys concurrently while maintaining accuracy and responsiveness.

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LOD is proud to be an equal opportunity employer. Diversity and inclusion is a core part of our Ways of Working, and we celebrate and embrace it. We know the individual differences of our people make us collectively better, and we encourage all applicants including people with disability, career breaks, gender diverse, LGBTQIA, and culturally diverse communities to join us so we can do great things tog ether.

Company Description

Lawyers on Demand, a Consilio company, is a global leader in legal staffing, eDiscovery, risk management, and legal consulting services. The company supports multinational law firms and corporations by providing identifying and sourcing talented individuals for staffing needs, using innovative software, combining deep legal and regulatory industry expertise and excellent client service.