Clerical Aide

Administrative Department Clerk

Organize and manage the routine work activities of an administrative department office and provide clerical services to the department head and other staff members and students.

High school diploma or GED

Proficient skills in keyboarding, word processing, and file maintenance Effective communication and interpersonal skills

Basic math skills

Ability to use personal computer and software to develop spreadsheets and databases and do word processing

Clerical experience, preferably in a public education environment

Major Responsibilities and Duties

Records, Reports, and Correspondence

1. Prepare correspondence, forms, reports, for the department head and other department staff members using personal computer and typewriter.
2. Compile pertinent data as needed when preparing various state and local reports.
3. Maintain physical and computerized departmental files.
4. Maintain student records as needed.

Accounting

1. Perform routine bookkeeping tasks, including simple arithmetic operations, for the department.
2. Assist with the preparation of purchase orders and payment authorizations.

Other

1. Answer incoming calls, take reliable messages, and route to appropriate staff.
2. Maintain a schedule of appointments and make travel arrangements for department staff.

1. Receive, sort, and distribute mail and other documents to department staff.
2. Maintain confidentiality of information.
3. Others duties as assigned.

Supervisory Responsibilities: None.

Computer, typewriter, printer, calculator, copier, and fax machine.

Work with frequent interruptions, maintain emotional control under stress. Repetitive hand motions; prolonged use of computer.

PG 2 - Clerical-Paraprofessional Pay Plan